SUBJECT
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Consideration to award two-year supply contract number FY25-053 to the following bidders:
1 Sections I, II, III, V, and VIII: ACT Pipe & Supply, Laredo, Texas, in an annual amount up to $629,400.00 and two-year amount of $1,258,800.00;
2. Sections IV, VI, and VII: Ferguson Waterworks, Mission, Texas, in an annual amount up to $150,300.00 and two-year amount of $300,600.00;
for the supply of lift station sewer fittings, composite manhole rings and covers for the Utilities Department. The term of this contract shall be for a period of two (2) years beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract can be extended three (3) additional one (1) year periods, upon mutual agreement. Funding is available in the Sewer System Fund.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received five (5) bids through Cit-E-Bid for awarding a contract for providing the Utilities Department with lift station sewer fittings, composite manhole ring and covers for the Utilities Department. Staff is recommending that this contract be awarded to the bidder’s ACT Pipe & Supply and Ferguson Waterworks. The term of this contract shall be for a period of two (2) years beginning as of the date of its execution. The contract may be extended for three, additional one (1) year periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Utilities Department.
Pricing Summary:
Award Notes
Section I: Rubber Couplings, PVC to Clay ACT Pipe & Supply Low Bidder
Section II: Rubber Couplings, PVC to PVC ACT Pipe & Supply 5% Local Preference
Section III: PVC Pipe & Fittings ACT Pipe & Supply 5% Local Preference
Section IV: PVC Fittings Wastewater Applications Ferguson Waterworks Low Bidder
Section V: PVC Fittings SDR, ASDM ACT Pipe & Supply Low Bidder
Section VI: Indiana Seal Shear Guard Couplings Ferguson Waterworks Low Bidder
PVC to Clay
Section VII: Indiana Seal Shear Guard Couplings Ferguson Waterworks Low Bidder
PVC to PVC
Section VIII: Oversized Open Bottom Manholes ACT Pipe & Supply Second Low Bidder**
**Ferguson submitted pricing for supplies not meeting the city’s bid specifications.
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be approved.
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Fiscal Impact
Fiscal Year: 2025.
Budgeted Y/N?: Yes.
Source of Funds: Sewer System Fund.
Account #: 559-4220-532-3014 and 559-4220-532-3030.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.