SUBJECT
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Consideration to renew supply/service contract FY23-016 for vehicle repair services for small and medium vehicles for the City’s Fleet Department with the following vendors:
1. Toro Auto Sales, Laredo, Texas in an amount up to $100,000.00, (Primary Vendor) and;
2. South Texas Auto Rebuilders, Laredo, Texas in an amount up to $70,000.00 (Secondary Vendor) and;
3. Rotex Truck Center, Laredo, Texas in an amount up to $50,000.00 (Secondary Vendor).
This contract provides the Fleet Department with the ability to outsource out and expedite needed services for small and medium vehicle repairs. The city has decided to exercise the renewal option upon mutual agreement of both parties for one additional one-year period. There was no price increase during the last extension period. This is the last extension period for this contract and is contingent upon the availability of appropriated funds. All repair services will be secured on an as needed basis. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 7/22/24.
BACKGROUND
This contract establishes an hourly labor rate for service repairs and a percentage discount on original equipment manufacturer parts for small and medium vehicle repairs. There was no price increase during the last extension period. This is the last extension period for this contract. The term of this contract shall be for a period of one year beginning as of the date of its execution. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Refer to Bid Tabulation for hourly rates and percentage discount offered.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be renewed.
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Fiscal Impact
Fiscal Year: 2025.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2080.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.