SUBJECT
title
Consideration to award two-year supply contract FY25-022 for the purchase of asphalt pot hole patch materials to the sole bidder White Cap LP., San Antonio, Texas, in a one-year amount $60,000.00 and a two-year amount of $120,000.00. The term of this contract shall be for a period of two (2) years beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract has three extension periods. All the asphalt material will be secured on an as needed basis. Funding is available in the Water Works Fund.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received one (1) bid through Cit-E-Bid for awarding a two-year contract for the purchase of asphalt pot hole patch material. Staff has reviewed the bid submitted and is recommending awarding this contract to the sole bidder White Cap LP. The term of this contract shall be for a period of two (2) years beginning as of the date of its execution. The contract may be extended for three, additional one (1) year periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Utilities Department.
Summary:
White Cap LP
Description Unit Price
Asphalt Pot Hole Patch Material
(5 gallon bucket) $ 50.00
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be approved.
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Fiscal Impact
Fiscal Year: 2025.
Budgeted Y/N?: Yes.
Source of Funds: Waterworks Fund.
Account #: 557-4130-532-3014.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.