SUBJECT
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Consideration for approval of Amendment No. 9, an increase of $97,546.00 to the professional services contract with KCI Technologies, Laredo, Texas, for the West Laredo Corridor - Flecha Lane/Las Cruces Re-Alignment Project, for additional engineering Services, including utility coordination, update construction contract documents, update signal design, revised culvert design, resubmit bridge plans, update environmental assessment and reporting. We received a letter of approval from TxDOT on December 29, 2023, to proceed with the amendment. Current engineering contract amount with this amendment is $671,616.00. Funding is available in the Capital Improvements Fund.
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PREVIOUS COUNCIL ACTION
On September 5, 2023, City Council approved Amendment No. 8, an increase to contract time with KCI Technologies, Laredo, Texas, from August 31, 2023, to August 31, 2030, for the West Laredo Corridor - Flecha Lane/Las Cruces Re-alignment Project, for completion of the construction documents, bidding, construction of the Las Cruces Drive realignment and 5 year monitoring of the potential Las Cruces mitigation site at North Central Park. Final construction plan revisions will be completed by April 2024. There is no financial impact at this time.
On December 4, 2017, City Council approved Amendment No. 7, an increase of $23,920.00 to the professional services contract with Puig Engineering, Laredo, Texas, Laredo Division of Civil Engineering Consultants for the West Laredo Corridor - Flecha Lane/Las Cruces International Re-alignment Project, to update to TxDot 2014 Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges. We received a letter of approval from TxDot on November 15, 2017, to proceed with the amendment. Current engineering contract amount with this amendment is $574,070.00. Funding is available in the Capital Improvement Fund-West Laredo Corridor - Phase II.
On April 4, 2017 City Manager approved Amendment No. 6, and increase of $2,200 to the professional services contract with Puig Engineering, Laredo, Texas, Laredo Division of Civil Engineering Consultants for the West Laredo Corridor - Flecha Lane/Las Cruces International Re-alignment Project, for boundary surveys updates of Parcel 3 (2 Tracts). Current engineering contract amount with this amendment is $550,150.00. Funding is available in the Capital Improvement Fund-West Laredo Corridor - Phase II.
On July 26, 2016, City Council approved Amendment No., 5 an increase of $127,605.00 to the professional services contract with Puig Engineering, Laredo, Texas, Laredo Division of Civil Engineering Consultants for mitigation studies which involve work off-site at North Central Park to the West Laredo Corridor - Flecha Lane/Las Cruces Intersection re-alignment Project. We received a letter of approval from TxDOT on July 6, 2016 to proceed with the amendment. Current engineering contract amount with this amendment is $547,950.00. Funding is available in the Capital Improvement Fund-West Laredo Corridor - Phase II. A time extension for the mitigation work, which includes 5 years of annual monitoring, until August 31, 2023 is being authorized.
On October 20, 2014, City Council approved amendment no. 4 an increase of $45,000.00 to the professional services contract with Puig Engineering, Laredo, Laredo Division of Civil Engineering Consultants for proposed utility design to include illumination, water, sewer, and gas adjustments.
On August 4, 2014, City Council approved amendment no. 3 an increase of $21,000.00 for time extension, additional analysis, review of studies required by TxDot, additional scope of work and utility adjustments.
On December 2, 2013 City Manager approved Amendment No. 2, and increase of $1,200 to the professional services contract with Puig Engineering, Laredo, Texas, Laredo Division of Civil Engineering Consultants for the West Laredo Corridor - Flecha Lane/Las Cruces International Re-alignment Project, for additional surveying services. Current engineering contract amount with this amendment is $354,345.00. Funding is available in the Capital Improvement Fund-West Laredo Corridor - Phase II.
On October 1, 2012, City Council approved Amendment No. 1, which has been reviewed and approved by TxDot, an increase of $24,545.00 to the professional services contract to Puig Engineering, Laredo, Texas, Laredo Division of Civil Engineering Consultants, for additional environmental services required as a result of the updated Environmental Rules enacted in April 2012, and the revised project footprint resulting from the schematic development and sizing of the drainage structure across Las Manadas Creek Tributary 2. The increased project footprint requires an archeological survey, Historic Resources assessment, Nationwide 14 Pre-construction Notification to the USACOE, and revisions to the Environmental Justice task for the West Laredo Corridor - Flecha Lane/Las Cruces Intersection re-alignment.
BACKGROUND
Original scope of services includes, but is not limited to:
This project involves the realignment of the Flecha Lane/Las Cruces Drive intersection. This project involves updating the environmental assessment with engineering support, and completion of design work for final alignment, right-of-way surveys and acquisition, public involvement, and construction phase services. All work shall be developed in accordance with TxDot Standard Specifications, Federal, State, and City requirements.
To realign Las Cruces Drive intersection with Mines Road to properly align with Flecha Lane at the intersection of Flecha Lane and Mines Road from Flecha Lane 0.13 miles east of Mines Road approximately 1,200 feet. for completion of the construction documents, bidding, construction of the Las Cruces Drive realignment and 5 year monitoring of the potential Las Cruces mitigation site at North Central Park. There is no financial impact at this time.
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Original contract amount (Approved by City Council on May 16, 2011) |
$328,600.00 |
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Amendment no. 1 (Approved by City Council on October 1, 2012) for additional environmental services required as a result of the updated Environmental Rules enacted in April 2012, and the revised project footprint resulting from the schematic development and sizing of the drainage structure across Las Manadas Creek Tributary 2. The increased project footprint requires an archeological survey, Historic Resources assessment, Nationwide 14 Pre-construction Notification to the USACOE, and revisions to the Environmental Justice task for the West Laredo Corridor - Flecha Lane/Las Cruces Intersection re-alignment. |
$24,545.00 |
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Amendment no. 2 (Approved by the City Manager on December 2, 2013) For additional surveying services. |
$1,200.00 |
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Amendment No. 3 (Approved by City Council on August 4, 2014) For time extension, additional analysis, review of studies required by TxDot, additional scope of work. |
$21,000.00 |
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Amendment No. 4 (Approved by City Council on October 20, 2014) |
$45,000.00 |
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This Amendment No. 5 (Approved by City Council on August 1, 2016) For mitigation studies which involve work off-site at North Central Park to the West Laredo Corridor - Flecha Lane/Las Cruces Intersection re-alignment Project. |
$127,605.00 |
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Amendment No. 6 (Approved by City Manager on April 4, 2017) For boundary surveys updates of Parcel 3 (2 Tracts). |
$2,200.00 |
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Amendment No. 7 |
$23,920.00 |
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Amendment No. 8 |
$0.00 |
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Amendment No. 9 |
$97,546.00 |
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Current contract amount |
$ 671,616.00 |
Proposed letting date: May 2025
COMMITTEE RECOMMENDATION
N/A
STAFF RECOMMENDATION
recommendation
Approval of this motion
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Fiscal Impact
Fiscal Year: 2024
Budgeted Y/N?: Y
Source of Funds: Capital Improvement Fund
Account #: 402-4323-535-4194
Change Order: Exceeds 25% Y/N: Y
FINANCIAL IMPACT:
402-4323-535-4194 Project #TP1813