SUBJECT
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Consideration to award contract FY24-063 to Rolltechs Specialty Vehicles, LLC, Selma, TX for the purchase of an Emergency Response - Haz Mat (Hazardous Material) Trailer in the amount of $173,911.00. This trailer will be used in immediate hazard to health; risks of fire or explosion; immediate precautions to be taken in the event of an accident; immediate methods for handling fires; initial methods for handling spills or leaks in the absence of fire; and preliminary first aid measures. Funding is available in the Fire Department - 2023 Certificate of Obligation Bond.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City of Laredo went out on formal Request for Proposal solicitations and received (3) three proposals through Cit-E-Bid for the purchase of an Emergency Response - Haz Mat (Hazardous Material) Trailer. This contract will be awarded utilizing best value evaluation criteria. A recommendation is being presented to award this contract to Rolltechs Specialty Vehicles, LLC, Selma, TX.
In determining the best value for the City of Laredo the following factors shall be considered in accordance with the corresponding weights, in evaluating the proposals:
Evaluation Criteria
|
Sections |
Criteria |
|
I |
Purchasing Price |
|
II |
Vendor Experience/Expertise |
|
III |
The quality of the vendor’s goods or services and the extent to which it meets the City’s needs |
|
IV |
References with other similar/related projects |
Final Avg. Scores
|
Vendor |
Scores |
|
Rolltechs Specialty Vehicles |
90 |
|
Phoenix Contracting |
81.66 |
|
Siddons Martin Emergency Group |
83.66 |
Evaluation score sheets are attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be awarded to the vendor with the highest Best Value score.
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Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: 2023 Certificate of Obligation Bond.
Account #: 476-2410-525-9004
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
Funding is available in 2023 Certificate of Obligation Bond.
476-2410-525-9004 Project # FD2203.