SUBJECT
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Consideration to award annual parts/service contract number RFP 2026-062 to the following vendors:
1. Section A: Body Shop Repairs for Cars and Light Duty Trucks to Lozano’s Body Shop Repairs, Laredo, Texas in a two-year amount of $700,000.00 and $1,050,000.00 for the remainder of the contract term;
2. Section B: Body Shop Repairs for Medium to Heavy Duty Trucks to Lozano’s Body Shop Repairs, Laredo, Texas in a two-year amount of $150,000.00 and $225,000.00 for the remainder of the contract term;
3. Section A: Body Shop Repairs for Cars and Light Duty Trucks to South Texas Auto Rebuilders, Laredo, Texas in a two-year amount of $200,000.00 and $300,000.00 for the remainder of the contract term;
4. Section B: Body Shop Repairs for Medium to Heavy Duty Trucks to South Texas Auto Rebuilders, Laredo, Texas in a two-year amount of $600,000.00 and $900,000.00 for the remainder of the contract term;
This contract establishes service providers with hourly service rates and a percentage markup on parts utilized during city vehicle repairs. All repair services will be purchased on an as-needed basis. The term of these contracts shall be for a period of two (2) years beginning as of the date of its execution and is contingent upon the availability of appropriated funds. These contracts can be renewed three (3) additional one (1) year extension periods, upon mutual agreement of the parties. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received three (3) proposals through Cit-E-Bid for providing body shop repairs for cars, light to heavy duty trucks for the Fleet Department. This contract establishes an hourly labor rate and parts markup rate. Staff has reviewed the proposals and is recommending that Lozano’s Body Shop Repairs and South Texas Auto Rebuilders be awarded these contracts. The term of this contract shall be for a period of two (2) years beginning as of the date of its execution. The contract may be extended for three, additional one (1) year periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Best Value Scoring Totals
Vendor Evaluation Score
Section A: Cars & Light Duty Trucks Lozano’s Body Shop Repairs 92.00
South Texas Auto Rebuilders 91.33
Rotex Truck Center 86.67
Vendor Evaluation Score
Section B: Medium to Heavy Duty Trucks South Texas Auto Rebuilders 91.33
Lozano’s Body Shop Repairs 92.00
Rotex Truck Center 84.67
Bid Tabulation & Best Value Scoring Attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be approved.
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Fiscal Impact
Fiscal Year: 2026.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2815-533-2072.-593-2820-533-2072-
593-2825-533-2072
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.