SUBJECT
title
Authorizing the City Manager to approve and execute a contract with Sole Source Vendor Western States Communications, Inc. (WSCI) for 9-1-1 Customer Premise Equipment (CPE) Maintenance and Router Maintenance for the South Texas Region, including Webb, Jim Hogg, Starr and Zapata Counties, in the amount of $353,472.45 for a two-year period. Services will commence from September 1, 2025 through August 31, 2027. Funding is available in the 9-1-1 Regional Fund for FY26 and FY27 to cover each year.
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VIVA LAREDO PLAN ALIGNMENT
Alignment Rating:
Supporting goal(s)/policy(ies):
Summary of alignment:
PREVIOUS COUNCIL ACTION
N/A
BACKGROUND
The City of Laredo approved Resolution 2003-R-066 requesting that the Commission on State Emergency Communications designate the City of Laredo as the administrator of the Region’s 9-1-1 Emergency Communication System. At the February 4, 2004 meeting, the Commission on State Emergency Communications designated the City of Laredo as the Administrator for the Region’s 9-1-1 System, which became effective March 1, 2004. As administrators for the South Texas Development Council (STDC), the City of Laredo oversees the four county region of Jim Hogg, Starr, Webb and Zapata.
This maintenance agreement with Western States Communications, Inc. (WSCI) is for 9-1-1 Customer Premise Equipment (CPE) Maintenance and Router Maintenance for the South Texas Region in the amount of $353,472.45 for a two-year period. WSCI is a Sole Source vendor. Services will be provided from September 1, 2025 through August 31, 2027. Funding is available in the 9-1-1 Regional Fund for FY26 and FY27 to cover each year.
WSCI provides preventative maintenance and scheduled maintenance to ensure 9-1-1 equipment is running smoothly 24 hours a day/ 7 days a week. In the case of a critical incident, WSCI will provide critical maintenance to the equipment.
Service coverage is for all eight Public Safety Answering Points (PSAPs) in the South Texas Region, including Jim Hogg County Sheriff’s Office, Rio Grande City Police Department, Roma Police Department, Starr County Sheriff’s Office, Webb County Sheriff’s Office, Zapata County Sheriff’s Office, the Laredo Police Department, and the Backup Training Center located at the 9-1-1 Regional Administration building.
COMMITTEE RECOMMENDATION
N/A
STAFF RECOMMENDATION
recommendation
It is recommended that this motion be approved.
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Fiscal Impact
Fiscal Year: 2026-2027
Budgeted Y/N?: Y
Source of Funds: State Funds
Account #: 258
Change Order: Exceeds 25% Y/N: N
FINANCIAL IMPACT:
Funds are available in the 9-1-1 Regional Fund RCOM26 & RCOM27.
|
Vendors |
Services |
Account |
Projected
Amount |
|
WSC |
MAIN. Y1 |
258-5568-523.82-06 |
$174,621.57 |
|
WSC |
MAIN. Y2 |
258-5568-523.82-06 |
$178,850.88 |
|
|
TOTAL |
|
$353,472.45 |