SUBJECT
Consideration for approval of FY23-ENG-01 Lafayette Overpass Public Art Project (District 8) project as complete and approval of final payment in the amount of $28,395.06 to UP Art Studio, LLC., Houston, Texas. The final contract amount is $322,500.00. Funding is available in the 2018 Certificate of Obligation Bond District VIII Priority Fund.
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PREVIOUS COUNCIL ACTION
On February 20, 2024, City Council approved Amendment No. 1, an increase in the amount of $2, 97,500.00 to the professional services contract with UP Art Studio, LLC., Houston, Texas, for the FY23-ENG-01 Lafayette Overpass Public Art Project (District 8) phase two Installation and Project Delivery, which will include additional artist honorariums, support/services, equipment rentals, travel, and contingency allowance. The City of Laredo will procure materials, supplies and provide in-kind support services. Lighting for this project will be provided at a later date. Current contract amount with this amendment is $322,500.00. Funding is available in the District VIII Priority Fund.
On June 5, 2023On January 17, 2023, City Council approved the selection of the top ranked Public Art Public Manager for RFQ FY23-ENG-01 Lafayette Overpass Public Art Project (District 8) and authorizing the Interim City Manager to negotiate a professional services contract. Two (2) electronic submission through Cit-E-Bid and one (1) manual submission responding to the Request for Qualifications were received at the City Secretary’s office on or before Wednesday, November 9, 2022, at 4:00 P.M. The submissions received were publicly opened, read and taken under advertisement on Thursday, November 10, 2022, at 10:00 A.M. The evaluation committee recommends the selection of UP Art Studio, LLC. based on the final rankings below:
1. UP Art Studio, LLC., Houston, Texas
2. Escape Productions, Laredo, Texas
3. Antonio Briones, III, Laredo, Texas
There is no financial impact at this time.
BACKGROUND
On March 2, 2023, the City Manager executed a Professional Service Contract with UP Art Studio, LLC., Houston, Texas, in the amount not to exceed of $25,000.00, for the Feasibility Analysis, Planning & Pre-Design and Design Development and Community Engagement (Tasks 1-9).
Phase 1 - Project Planning & Development
1.1 Feasibility Analysis
Task 1-Site Assessment & kick off meeting.
1.2 Planning & Pre-Design
Task 2: Determine products/processes for implementation.
Task 3: Develop an artist scope of work.
Task 4: Consult with local service providers; obtain quotes for budget.
Task 5: Produce a final project approach, budget, and schedule for project.
1.3 Design Development and Community Engagement
Task 6: Coordinate with City of Laredo, TxDOT, Union Pacific, and other applicable entities.
Task 7: Conduct Community Engagement, such as survey, focus group, and/or workshop. (Consultant visit 2 to Laredo).
Task 8: If a Call for Artists will be utilized, set artist fee, issue Call for Artists, and conduct selection process.
Task 9: Other tasks as needed to complete Phase One.
Phase 2 - Project Planning & Development
2.1 Production and Installation (Artist and Project Management)
Task 10: Finalize design details for installation.
Task 11: Create and provide maintenance plan.
Task 12: Coordinate supplies, equipment, prepare surfaces for mural installation.
Task 13: Oversee artist painting of mural and installation of public art project.
2.2 Documentation, Publicity and Community Celebration
Task 14: Develop communication plan and program. Select and oversee photographer/videographer.
Task 15: Draft news release and written materials. Conduct Media outreach.
Task 16: Organize and produce community celebration.
Task 17: Project Closeout.
COMMITTEE RECOMMENDATION
N/A
STAFF RECOMMENDATION
recommendation
Approval of this motion.
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Fiscal Impact
Fiscal Year: 2024
Budgeted Y/N?: Y
Source of Funds: District VIII Priority Fund.
Account #: 472-3118-555-9301
Change Order: Exceeds 25% Y/N: N
FINANCIAL IMPACT:
Funding is available in District VIII Priority Fund.
Project #D82304
1.-Account #472-3118-555-9301 $ 28,395.06