SUBJECT
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Consideration to renew annual service contract FY24-064 with Midas Contractors, LLC, of Laredo, Texas in an amount, not to exceed, $100,000.00 for lawn and landscaping restoration caused by excavation work during water line break repairs. This contract is based on the unit costs of measured areas in square feet and linear measurements in feet, and includes the cost of a licensed irrigator, plus a contingency fund to cover miscellaneous landscaping components including, but not limited to replacing individual trees, mulch, various plantings, and other landscaping appurtenances. The term of this contract shall be for a period of one year beginning as of the date of its execution. There was no price increase during the last extension period. This is the first of three one-year extension periods. All services will be secured on an as needed basis. Funding is available in the Waterworks and Sewer System Funds.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 6/10/24.
BACKGROUND
This contract establishes pricing for lawn and landscaping restoration caused by excavation work during utility repairs. This contract is based on unit cost of measured areas in square feet and measured linear measurements in feet and when required a licensed irrigator; plus a contingency fund to cover miscellaneous landscaping components including (but not limited to) replacing individual trees, mulch, various plantings, and other landscaping appurtenances. Based on the Utilities Department’s review of the bids submitted, staff is recommending that a contract be awarded to the lowest responsive bidder being Midas Contractors, LLC, of Laredo, Texas. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There was no price increase during the last extension period. This contract may be extended for two, additional one (1) year periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Utilities Department.
A complete bid tabulation is attached. The summarized listing of all the types of rates that are included in these services.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be renewed.
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Fiscal Impact
Fiscal Year: 2025.
Budgeted Y/N?: Yes.
Source of Funds: Waterworks and Sewer System Funds.
Account #: 557-4130 533-2011 & 559-4220-533-2011.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.