SUBJECT
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Consideration to renew annual supply/service contract FY22-008 with the following vendors:
a) Ruby's Air Conditioning, Laredo, Texas for an amount of $125,000.00 (Primary Vendor);
b) Temprite Mechanical Inc., Laredo, Texas for an amount of $25,000.00 (Secondary Vendor);
to provide HVAC repair services for various recreation centers. This contract establishes an hourly service rate and cost percentage for parts. There was no price increase during the last extension period. In case the primary vendor is unavailable, the secondary vendor will be contacted. This is the last extension period for this contract. All repair services will be purchased on an as-needed basis and funding is available in the Parks General Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 6/12/23.
BACKGROUND
This contract establishes hourly and cost-plus percentage rate on materials supplied by the contractor. Ruby's Air Conditioning has a Texas Class license (# TACLA13314C) and Temprite Mechanical has a Texas License (#TACLA006500) for refrigeration and environmental HVAC repair services. In case the primary vendor is unable to quote on or visit the project site, the secondary vendor will be contacted. The city reserves the right to just purchase hourly rate service with the city purchasing the HVAC machinery equipment. All repair services will be purchased on an as needed basis. There was no price increase during the last extension period. The term of this contract is for a period of one (1) year beginning as of the date of its execution. This is the last extension period for this contract. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Parks & Recreation Department.
Refer to Bid Tabulation for Pricing.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be renewed.
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Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: General Fund-Parks Budget.
Account #: 101-3125-553-2030 & 101-3125-552-3030.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contracts becomes null and void.