SUBJECT
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Consideration to renew annual service contract FY24-073 for the repair and replacement of hydraulic cylinders for the City’s heavy equipment fleet with Laredo Mechanical Industrial Services, Laredo, Texas, in an amount up to $130,000.00. These hydraulic cylinders are found on many pieces of heavy equipment such as backhoes, loaders, and refuse trucks. All repair services will be secured on an as needed basis. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. There was no price increase during the last extension period. This is the first of three extension periods. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 7/22/24.
BACKGROUND
This contract establishes pricing for the repair and replacement of hydraulic cylinders for the City’s heavy equipment. Most of the repairs will be based on an hourly rate with the repairs parts provided by the City. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There was no price increase during the last extension. This is the first of three extension periods. This contract shall be the responsibility of and administered by the Fleet Department.
Current Pricing:
Description Labor Rate/Cylinder Repair
Dump Trucks 12-17 CY $ 50.00
Backhoes 14,000 lb. to 16,000 lb. $ 50.00
Wheel Loaders 12,000 lb. to 18,000 lb. $ 50.00
Motor Graders 40,000 lb. to OP W.T. $ 50.00
Excavators 55,000 lb. to OP W.T. $ 50.00
Dozers 85,000 lb. to OP W.T. $ 50.00
Tractor Mowers/Batwing/Shredder $ 50.00
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be renewed.
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Fiscal Impact
Fiscal Year: 2025.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2071.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.