SUBJECT
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Consideration to award annual supply contract RFB 2026-016 for the purchase of recapped tires to the lowest responsive/responsible vendors:
1. Section I: Recapped Tires
a). Southern Tire Mart, Columbus, MS in an annual amount up to $300,000.00 and $900,000.00 for the remainder of the contract term;
b). Border Tire, Laredo, TX in an annual amount up to $150,000.00 and $450,000.00 for the remainder of the contract term;
The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract can be renewed three additional one-year extension periods, upon mutual agreement of the parties. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received two (2) bids through Cit-E-Bid for awarding an annual supply contract for providing recapped tires for the Fleet Department. The term of this contract shall be for a period of one year beginning as of the date of its execution. This contract can be renewed three additional one-year extension periods, upon mutual agreement of the parties. This contract shall be the responsibility of an administered by the vendor and the City of Laredo Fleet Department.
Summary Pricing:
Section I: Recapped Tires
Southern Tire Mart
Border Tire
Section II: Buyback Payment Price for Old Tire Casings
Border Tire
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be approved.
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Fiscal Impact
Fiscal Year: 2026.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2820-533-2080.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purchase of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City’s Obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.