SUBJECT
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Consideration to renew annual supply contract FY25-027 for the purchase of tractor and heavy equipment
tires Sections I and II with Southern Tire Mart, Columbia, MS, in an annual amount up to $85,000.00 and $170,000.00 for the remainder of the contract term. All tires will be secured on an as-needed basis. There was no price increase during the last extension period. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract can be renewed two (2) additional one (1) year extension periods, upon mutual agreement of the parties. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 2/18/25.
BACKGROUND
This contract establishes pricing for the purchase of tractor and heavy equipment tires for the Fleet Department. All delivery of tires will be made from the local store. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There was no price increase during the last extension period. The contract may be extended for two, additional one (1) year periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Summary:
Section I & II
Vendor Percentage Discount
Southern Tire Mart 37%
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be renewed.
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Fiscal Impact
Fiscal Year: 2026.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2825-533-2072.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.