SUBJECT
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Consideration for approval of Flores Avenue Drainage & Utility Improvements - Phase II as complete, approval of change order #2, a total decrease in contract amount of $38,553.00, release of retainage, and approval of final payment in the amount of $168,999.38 to Azar Services, LLC., Laredo, Texas. The final construction contract amount is $1,659,091.00. Funding is available in the Environmental Services- 2016 Environmental Certificate of Obligation Bond, Waterworks Fund- 2016 Water Revenue Bond and Sewer Fund- 2017 Sewer Revenue Bond.
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PREVIOUS COUNCIL ACTION
On October 17, 2022, City Council approved change order No. 1, a decrease of $143,259.50 for the scope of work reduction and to account for delays related to utility conflicts, design change requests, and long lead times associated with impacts from COVID-19 to Azar Services, LLC., Laredo, Texas; contingency allowances in the amount not to exceed $75,000.00 for additional work to be done on storm sewer, sanitary sewer, water lines and additional contract time of 658 calendar days for the Flores Avenue Drainage & Utility Improvements - Phase II. Current total contract amount including this change order is $1,697,644.00 and a total contract time of 1,051 calendar days. Estimated completion date with this change order is April 18, 2023. Funding is available in the 2016 Environmental C.O. Bond, 2016 Water Revenue Bond and 2017 Sewer
Revenue Bond.
On April 6, 2020, City Council approved to award a construction contract to the lowest responsible responsive bidder Azar Services, LLC., Laredo, Texas, in the amount of $1,840,903.50 for the Flores Avenue Drainage and Utility Improvements - Phase II with a construction contract time of two hundred forty (240) calendar days; and authorized the City Manager to execute all related contract documents contingent upon receipt and approval of insurance and bond documents. After a notice to proceed is issued, estimated completion date for the project is scheduled for December 2020.
BACKGROUND
The project consists of the installation of 24” and 30” RCP storm sewer, 8” PVC
sanitary sewer, and 8”, 12”, and 16” PVC water line along Flores Avenue from Hidalgo Street to Victoria Street, including manholes, appurtenances, and other related improvements.
Plans and specifications were prepared by Lockwood, Andrews & Newnam, Inc., Austin, Texas. Three (3) bids were received at the City Secretary’s Office at 4:00 P.M. on Thursday, February 13, 2020, and publicly opened, read, and taken under advisement on Friday, February 14, 2020, at 11:00 A.M. as follows:
COMMITTEE RECOMMENDATION
N/A
STAFF RECOMMENDATION
recommendation
Approval of this motion.
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Fiscal Impact
Fiscal Year: 2024
Budgeted Y/N?: Y
Source of Funds: Bonds
Account #: Various
Change Order: Exceeds 25% Y/N: N
FINANCIAL IMPACT:
Funding is available in the 2016 Environmental C.O. Bond, 2016 Water Revenue Bond and 2017 Sewer Revenue Bond.
Accounts:
249-9871-545-9301 Project DP2002
557-4183-535-9301 Project DP2002
559-4298-535-9301 Project DP2002
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recommendation
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recommendation
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