SUBJECT
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Consideration to authorize the City Manager to award contract RFQ 2026-040 for Afterhours Physician/Medical Services with Laredo Medical Examiners/Nuestra Salud Health Clinic PC, Laredo, TX to provide Afterhours Physician /Medical Services to City of Laredo employees, City Retirees, and covered dependents enrolled in the City’s Medical Health Plan in the total amount of $80,000.00 per year. The total contract value (2 years and 5 months) shall not exceed $230,000.00. The initial term of this Agreement shall commence on April 21, 2026, and shall continue through September 30, 2026, to complete the City’s Fiscal Year 2025-2026. This Agreement may be renewed for up to two (2) additional one (1) year terms, beginning October 1, 2026, upon mutual written agreement of both parties and subject to the availability of appropriated funds. Funding is available in the Employee Wellness Department.
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PREVIOUS COUNCIL ACTION
On April 7, 2026, Council approved Motion 26-612 to select and Negotiate contract.
BACKGROUND
The intent of this contract is to address low-acuity, non-emergent medical needs through consultation, evaluation, limited treatment, and select diagnostic testing, consistent with services typically provided at the EHW Clinic, while maintaining appropriate utilization and cost control. The RFQ was publicly advertised and posted in accordance with the City’s procurement policies.
VIVA LAREDO PLAN ALIGNMENT
Alignment Rating: Strong
Supporting goal(s)/policy(ies):
Goal 7.1: Improve access to health services for all residents.
Policy 7.1.3: Support access to primary and preventive care services that reduce reliance on emergency care.
Goal 7.4: Promote wellness and preventive health initiatives.
Policy 7.4.1: Encourage programs that support workplace health and employee wellness.
Goal 7.5: Strengthen public health systems and service delivery.
Policy 7.5.1: Ensure efficient and cost-effective delivery of health services.
Summary of alignment: This action aligns with the Viva Laredo Comprehensive Plan by expanding access to after-hours medical services for City employees, retirees, and their dependents, ensuring timely care for non-emergent conditions. The contract promotes preventive care, improves healthcare accessibility, and reduces unnecessary emergency room utilization while supporting cost-effective service delivery. These efforts strengthen the City’s Employee Health and Wellness Program and advance the Plan’s goals of promoting workforce health, improving access to care, and enhancing the efficiency of public health service delivery.
COMMITTEE RECOMMENDATION
N/A
STAFF RECOMMENDATION
recommendation
Staff recommends that Council approve the Motion.
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Fiscal Impact
Fiscal Year: 2026
Budgeted Y/N?: Y
Source of Funds: Risk Management Fund - Human Resources
Account #: 594-2062-513-5551
Change Order: Exceeds 25% Y/N: N/A
FINANCIAL IMPACT:
Budgeted in the Human Resources - Employee Health & Wellness - Professional Services - Diagnostic Services. Account 594-2062-513-5551.