SUBJECT
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Consideration to award an annual service contract for FY24-086 to provide electric motor repair services from the following bidders:
1. RAMSA Electric of Laredo, Texas in an amount of up to $400,000.00 (Primary Vendor);
2. Delta House Electric & Motor, of Freer, Texas in an amount of up to $375,000.00 (Secondary Vendor).
Repairs are for motors with horsepower ratings ranging from 1/8 HP to 400 HP that are used in water and wastewater operations. The term of this contract shall be for a period of one year beginning as of the date of its execution. The contract may be extended for three, additional one-year periods upon mutual agreement of the parties. All services will be purchased on an as needed basis. Funding is available in the Waterworks and Sewer System Funds.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received four (4) proposals through Cit-E-Bid for awarding an annual service contract for electric motor repair service to a primary and secondary vendor. Contract pricing has been secured on motors with horsepower ratings ranging from 1/8 HP to 400 HP and will service the electric motor used in the water and wastewater operations. This contract has three (3) one-year extension periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Utilities Department.
In determining the Best Value for the City of Laredo, the following factors were considered by the Utilities Department, in accordance with corresponding weights, in evaluating the proposals:
Criteria Maximum Points
Contractor’s Profile & Qualifications 25
Motor Repair Experience & Location 25
Pricing 20
Bidder’s Current & Past Contract Compliance 30
Experienced
Vendor Score
RAMSA Electric 96.5
Delta House Electric & Motor 96.0
Lewis Electric Motors 78.0
Texas Machine Shop Pump Services 75.0
A detailed bid tabulation, vendor’s bid submittal, and the scoring sheet are attached for review.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
Approval of motion.
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Fiscal Impact
Fiscal Year: 2024
Budgeted Y/N?: Yes
Source of Funds: Waterworks and Sewer System Funds
Account #: 557-4120-533-2030 & 559-4210-533-2030
Change Order: Exceeds 25% Y/N: NA
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.