SUBJECT
title
Consideration to award supply and service contract FY25-091 to the following bidders:
1). Ruby's Air Conditioning, Laredo, TX in an annual amount up to $400,000.00 and for a total contract value of $1,600,000.00;
2). Temprite Mechanical Inc., Laredo, TX in an annual amount up to $300,000.00 and for a total contract value of $1,200,000.00.
To provide HVAC repair services and purchase of new HVAC equipment for various recreation centers. This contract establishes an hourly service rate and cost percentage for parts. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. The contract may be extended for three (3), additional one (1) year periods, upon mutual agreement of the parties. Funding for the additional extensions are subject to future budget appropriations. All repair services will be purchased on an as needed basis and funding is available in the Parks Department Budget.
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PREVIOUS COUNCIL ACTION
None
BACKGROUND
The City received five (5) bids through Cit-E-Bid for HVAC repair services at various Parks Recreation Centers. This contract establishes hourly cost rate, cost-plus percentage rate on parts, and new HVAC equipment supplied by the contractor. Ruby's Air Conditioning has a Texas Class License (# TACLA13314C) and Temprite Mechanical has a Texas License (#TACLA006500E/R) for refrigeration and environmental HVAC repair services. All repair services will be purchased on an as needed basis. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Parks and Recreation Department.
In determining the best value for the City of Laredo, the following factors were considered by the Parks and Recreation Department, in accordance with corresponding weights, in evaluating the proposals:
Description Maximum Points
Contractor’s Profile, Qualifications, Experience, and Location. 30
HVAC Licenses. 30
Pricing and Discount. 40
Total 100
Average Scoring Summary:
Vendors Evaluation Score
Ruby’s Air Conditioning 96.67
Temprite Mechanical Inc. 75.00
Marion Services 65.00
Sunbelt Air Conditioning 60.00
Midas Contractors 53.33
A complete bid tabulation is attached (Pricing).
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be awarded.
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Fiscal Impact
Fiscal Year: 2026
Budgeted Y/N?: Yes
Source of Funds: Parks Department Budget
Account #: See below
Change Order: Exceeds 25% Y/N: No
FINANCIAL IMPACT:
All services will be purchased on an as need basis. The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.
Funding for this contract is available in the following accounts:
101-3125-553-2030.
101-3125-552-3030.