SUBJECT
title
Consideration to renew contract FY24-013 Dirt Hauling Services to Double D Trucking Laredo, Texas in the annual amount of $784,000 and $1,568,000 for the remainder of the contract. Contract is for the purchase and hauling of approximately 175,000 tons of earthen soils to the City’s Solid Waste Facility. Contract was for one year with option to renew for three additional one-year periods. This is the second of three extension periods. There was no price increase for this extension period. All Earthen soils will be purchased on an as needed basis. These soils are used to cover the landfill cells on a weekly basis in accordance with TCEQ requirements. Renewal will commence on November 20, 2025. Funding is available in the Solid Waste Department Fund.
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PREVIOUS COUNCIL ACTION
Contract was approved by City Council on November 20, 2023.
First extension renewal was approved by City Council on November 18, 2024.
BACKGROUND
The Solid Waste Department formally requested bids to award a contract for dirt
hauling services through Cit-E-Bid procurement system. The City received five bids from local vendors for three (3) type of services: Option 1: Hauling Services Only; Option 2 Load dirt and hauling services; Option 3 Purchase and Hauling of
dirt. Landfill decided to go with Option 3. This service requires the vendor to work 8 hours per day, Monday-Saturday, and be able to respond within 8 hours of notice any time of the day or night hauling approximately 175,000 tons of soils to the City Landfill during the contract period. This is the second of three extension periods. Renewal will commence on November 20, 2025.
Contract Pricing:
Option 3
Purchase Dirt and Hauling Services
Unit price $4.48 per ton x 175,000 = $784,000.00
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
recommendation
It is recommended that this renewal be approved.
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Fiscal Impact
Fiscal Year: 2026
Budgeted Y/N?: Y
Source of Funds: Solid Waste
Account #: 556-2560-533-3915
Change Order: Exceeds 25% Y/N: N
FINANCIAL IMPACT: Funding is available in the Solid Waste Fund Account# 556-2560-533-3915.