SUBJECT
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Consideration to award annual service/parts contract number RFB 2026-051 to the sole bidder Bay Area
General Crane Service, Houston, Texas in an annual amount up to $60,000.00 and $180,000.00 for the remainder of the contract term. This contract establishes pricing for crane/hoist maintenance and inspection/repair services for the Jefferson & El Pico Water Treatment Plants. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract can be renewed three (3) additional one (1) year extension periods, upon mutual agreement of the parties. Funding is available in the Utilities Department - Water Treatment Division Budget.
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VIVA LAREDO PLAN ALIGNMENT
Alignment Rating: Moderate
Supporting goal(s)/policy(ies):
Policy 6.5.7 Continue to implement the existing water conservation program
Policy 7.2.4 Increase access to safe water
Summary of alignment:
This agenda item update aligns with Viva Laredo’s Comprehensive Plan goals and policies related to efficient water utilization and sustainable development.
PREVIOUS COUNCIL ACTION
None
BACKGROUND
The City received one (1) bid through Cit-E-Bid for crane/hoist maintenance and inspection/repair services for the Jefferson & El Pico Water Treatment Plants. All maintenance and repair services will be secured on an as need basis. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. The contract may be extended for three, additional one (1) year periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Utilities Department.
|
Description |
Hourly Rate |
|
Shop Services - Standard Rate (8:00 a.m. - 5:00 p.m. Mon. - Fri.) |
$ 150.00 |
|
Shop Services- After Hours Rate (Mon.-Fri. outside above time period & Sat.) |
$ 225.00 |
|
Shop Services - Holiday Rate - (Sun., & Holidays) |
$ 300.00 |
|
Field Services - Standard Rate (8:00 a.m. - 5:00 p.m. Mon. - Fri.) |
$ 150.00 |
|
Field Services- After Hours Rate (Mon.-Fri. outside above time period & Sat.) |
$ 225.00 |
|
Field Services- Rate - (Sun., & Holidays) |
$ 300.00 |
|
Specialty Services - Standard Rate (8:00 a.m. - 5:00 p.m. Mon. - Fri.) |
$ 150.00 |
|
Specialty Services- After Hours Rate (Mon.-Fri. outside above time period & Sat.) |
$ 225.00 |
|
Specialty Services - Holiday Rate - (Sun., & Holidays) |
$ 300.00 |
Percent Markup: 25%
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
Approve this motion.
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FISCAL IMPACT
Fiscal Year: 2027
Budgeted (Y/N): Y
Source of Funds: Water Treatment Division Fund
Account #: 557-4120-533-3920
Change Order (Exceeds 25% Y/N): N
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.