SUBJECT
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Consideration to renew supply contract (parts only) FY23-026 for the purchase of Chevrolet/GM Original Equipment Manufacturer (OEM) with the following vendor's:
1). Gonzalez Auto Parts, Laredo, TX in an annual amount of up to $125,000.00;
2). Toro Auto Sales, Laredo, TX in an annual amount of up to $75,000.00;
for the City’s fleet vehicle repairs. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution and is subject to future budget appropriations. There was no price increase during the last extension period. This is the last extension period for this contract. All parts will be purchased on an as needed basis and funding will be secured from the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 2/6/23.
Approved a one-year contract on 2/5/24.
Approved a one-year contract on 1/21/25.
BACKGROUND
This contract establishes a percentage discount on Chevrolet/GM original equipment manufacturer parts. There was no price increase during the last extension period. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This is the last extension period for this contract. This contract will be the responsibility of and administered by the vendor and the City of Laredo Fleet.
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be renewed.
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Fiscal Impact
Fiscal Year: 2026.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2820-533-2071.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.