SUBJECT
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Consideration to award, negotiate, and execute contract FY24-077 to Eximplifi, Palo Alto, California in an amount not to exceed $120,000.00 for the development, design, hosting, and maintenance services for the Port Laredo website. Award of this contract will incur an ongoing annual fee of $14,400.00 for portlaredo.com hosting and maintenance. Funding is available in the City of Laredo Bridge System Operation Funds.
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PREVIOUS COUNCIL ACTION
N/A
BACKGROUND
The City of Laredo Bridge Department formally requested proposals through Cit-E-Bid for Website Design Services, including development, artwork, website management, hosting, training, and more for the Port Laredo website. The City received 14 submittals from:
Incentive Works, Manor, TX
LeadSpoting, Haifa, Israel
Promet Source, Chicago, IL
Exemplifi, Palo Alto, CA
Vitek Technology LLC, Austin, TX
Planetaria Media, Santa Rosa, CA
LWS Media LLC, Laredo, TX
Luna Creative LLC, San Antonio, TX
Diversity Matters, Fort Lauderdale, FL
Cultivating & Marketing Professionals, Katy, TX
CivicPlus, Inc, Manhattan, KS
Blue People LLC, Houston, TX
Black Enigma, Dallas, TX
ADS, Monterrey, Nuevo Leon, MX
The proposals were assessed by an evaluation committee consisting of CVB, Bridge, Economic Development, and Airport representatives. The evaluation scoring was based on the following criteria: Experience and expertise, Project Cost, Project Timeline, Design and Methodology, and References.
The top three firms were provided the opportunity to present their proposal. The top three firms were:
Promet Source, Chicago, IL
Exemplifi, Palo Alto, CA
Luna Creative LLC, San Antonio, TX
Exemplifi was ranked #1 and provides the best value to the City of Laredo Bridge System.
Please refer to the attachment for evaluation scores.
Note: This contract will be the responsibility of and administered by the vendor and the City of Laredo Bridge System.
COMMITTEE RECOMMENDATION
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STAFF RECOMMENDATION
recommendation
Staff recommends the approval of this motion
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N: Yes
Source of Funds: City of Laredo Bridge System Operation Funds
Account #: 553-4010-583-5677
Change Order: Exceeds 25% Y/N: N/A
FINANCIAL IMPACT:
Funding is available in the Bridge System Operation Funds, account number 553-4010-583-5677. The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made.