City of Laredo - File #: 25-262

• File #: 25-262
• Version: 1
• Type: Consent Agenda
• Status: Agenda Ready
• File created: 1/30/2025
• In control: City Council
• On agenda: 2/18/2025
• Title: Consideration to renew one-year supply contract FY23-037 for the purchase of automotive parts for the Fleet Department with the following vendors: 1). Gonzalez Auto Parts, Laredo, TX, in an amount up to $510,000.00 for the following Sections (Primary Vendor): I, II, III, IV, V, VI, VII, VIII, IX, X, XI, XII, XIII, XIV, XV, XVI, & XVII; 2). O'Reilly Auto Parts, Springfield, MO, in an amount up to $185,000.00 for the following Sections (Secondary Vendor): I, II, III, IV, V, VI, VII, VIII, IX, X, XI, XII, XIII, XIV, XV, XVI, & XVII; 3). Toro Auto Sales, Laredo, TX, in an amount up to $185,000.00 for the following Sections (Secondary Vendor): I, II, III, IV, V, VI, VII, VIII, IX, X, XI, XII, XIII, XIV, XV, XVI, & XVII; 4). Fleet-Pride, Laredo, TX, in an amount up to $70,000.00 for the following Sections (Secondary Vendor): I, II, XVI, & XVII; 5). A&A Auto Parts, Exter, PA, in an amount up to $20,000.00 for the following Sections (Secondary Vendor): III, XI, & XIV; 6). Rot...

SUBJECT

title

Consideration to renew one-year supply contract FY23-037 for the purchase of automotive parts for the Fleet Department with the following vendors:

1).   Gonzalez Auto Parts, Laredo, TX, in an amount up to $510,000.00 for the following Sections (Primary Vendor): I, II, III, IV, V, VI, VII, VIII, IX, X, XI, XII, XIII, XIV, XV, XVI, & XVII;

2).                       O’Reilly Auto Parts, Springfield, MO, in an amount up to $185,000.00 for the following
Sections (Secondary Vendor): I, II, III, IV, V, VI, VII, VIII, IX, X, XI, XII, XIII, XIV, XV, XVI, & XVII;

3).                       Toro Auto Sales, Laredo, TX, in an amount up to $185,000.00 for the following
Sections (Secondary Vendor): I, II, III, IV, V, VI, VII, VIII, IX, X, XI, XII, XIII, XIV, XV, XVI, & XVII;

4).                       Fleet-Pride, Laredo, TX, in an amount up to $70,000.00 for the following
Sections (Secondary Vendor): I, II, XVI, & XVII;

5).                       A&A Auto Parts, Exter, PA, in an amount up to $20,000.00 for the following
Sections (Secondary Vendor): III, XI, & XIV;

6).                       Rotex Truck Center, Laredo, TX, in an amount up to $50,000.00 for the following
Sections (Secondary Vendor): IV, V, VI, VII, VIII, & IX;

7).                       Andy’s Auto & Air Supplies, Laredo, TX, in an amount up to $20,000.00 for the following
Sections (Secondary Vendor): X;

8).                       Advance Auto Parts, Raleigh, NC, in an amount up to $25,000.00 for the following
Sections (Secondary Vendor): XII, XIII, & XV.

This contract establishes annual purchase prices and a percentage discount on parts utilized during city vehicle repairs. All parts will be purchased on an as-needed basis. There was no price increase during the last extension period. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract can be renewed for two (2) additional one (1) year extension periods, upon the mutual agreement of the parties. Funding is available in the Fleet Management Fund.

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PREVIOUS COUNCIL ACTION

Approved a two-year contract on 3/20/23.

BACKGROUND

This contract establishes a percentage discount on automotive parts utilized during vehicle maintenance repairs. There are primary and secondary vendors for each section. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There was no price increase during the last extension period. The contract may be extended for two, additional one (1) year periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.

Summary:

             Vendor                               Awarded Amount                          Notes
Gonzalez Auto Parts                     $ 510,000.00                     Primary Vendor
O'Reilly Auto Parts                     $ 185,000.00                     Secondary Vendor
Toro Auto Sales                     $ 185,000.00                     Secondary Vendor
Fleet-Pride                                  $   70,000.00                     Secondary Vendor
Rotex-Truck Center                     $   50,000.00                     Secondary Vendor
Andy's Auto Air                     $   20,000.00                     Secondary Vendor
A&A Auto Parts                     $   20,000.00                     Secondary Vendor
Advance Auto Parts                     $   25,000.00                     Secondary Vendor

A complete bid tabulation is attached.

COMMITTEE RECOMMENDATION

None.

STAFF RECOMMENDATION

recommendation

It is recommended that these contracts be renewed.

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Fiscal Impact

Fiscal Year:                                                                                                          2025.

Budgeted Y/N?:                                                                                    Yes.

Source of Funds:                                                                                     Fleet Management Fund.

Account #:                                                                                                          593-2810-533-2071

Change Order: Exceeds 25% Y/N:                      No.

FINANCIAL IMPACT:

All parts will be purchased on an as need basis. The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.