SUBJECT
title
Consideration of a motion authorizing the use of State of Texas Department of Information Resources (DIR) and other approved cooperative purchasing contracts for purchases from the following vendors in estimated annual amounts, in accordance with their current contract numbers and any future contract
number changes resulting from contract renewals.
DELL - $1,200,000.00
Omnia Contract Region 14 ESC-TX 01-143 Expiration 11/30/2030
Verizon - $450,000.00
DIR-TELE-CTSA-015 Expiration 2/2/2030, DIR-CPO-4889 Expiration Date 4/11/28
AT&T - $600,000.00
DIR-CPO-TMP-552 Expiration Date 11/05/2029
SHI Govt Solutions - $2,000,000.00
Omnia Contract R220804 Expiration Date 07/01/2034, DIR-CPO-4875 Expiration Date 01/25/2028
CDW-G - $500,000.00
Omnia R210401 Expiration Date 5/31/2026, 2024056-01 Expiration Date 7/1/2034, R220801 Expiration Date 09/30/2027, R210401 - 05/31/2026
Insight - $750,000.00
DIR-CPO-4948 Expiration 10/25/2025, DIR-CPO-5030 Expiration 02/28/2027
T-Mobile - $200,000.00
Sourcewell contract - #031924-SPT Expiration 5/8/2028, Sourcewell contract - #020624-SPT Expiration 5/7/2028, GSA contract - 47QTCA22D008N Contract period: 05/19/2022 through 05/18/2027
FreeIT - $425,000.00
DIR-CPO-4863 Expiration 12/08/2026
Global Technologies - $150,000.00
Buyboard contract 760-25 Expiration 01/31/2028
Transnet - $250,000.00
TIPS contract #230105 Expiration 05/31/28
Barcom - $200,000.00
DIR-CPO-5244 expires 10/20/2029
Computer Solutions - #DIR-CPO-5347 expires 1/7/2030
These contracts are subject to future appropriations. Authorization to purchase shall be for a one-year term commencing April 7, 2026. Funding for cooperative contract purchases and services is available within the respective departmental budgets.
body
PREVIOUS COUNCIL ACTION
Previous council approval 10/16/2023.
BACKGROUND
Due to year-round, as-needed cumulative purchases from DIR and other cooperative contract vendors, the City may exceed the $100,000 purchasing threshold requiring City Council approval.
DIR and other State of Texas cooperative purchasing contracts allow municipalities to utilize pre-negotiated pricing for technology goods and services. Purchases may include, but are not limited to, computers, computer hardware and software, telecommunications, mobile and data services, and other IT-related equipment and services.
Vendors may include Verizon, AT&T, T-Mobile, and other providers authorized through the State of Texas DIR or other approved cooperative purchasing contracts. Purchases will be made on an as-needed basis in accordance with operational needs and available departmental budgets.
COMMITTEE RECOMMENDATION
N/A
STAFF RECOMMENDATION
recommendation
Staff recommends approval.
end
Fiscal Impact
Fiscal Year: 2026 and 2027
Budgeted Y/N?: Y
Source of Funds: N/A
Account #: N/A
Change Order: Exceeds 25% Y/N: N/A
FINANCIAL IMPACT:
These contracts are subject to future appropriations. Authorization to purchase shall be for a one-year term commencing April 7, 2026. Funding for cooperative contract purchases and services is available within the respective departmental budgets.