SUBJECT
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Consideration to renew supplies contract FY23-040 for the purchase of OEM parts for small and medium vehicles for the City’s Fleet Department with the following vendors:
Section I: Rush Truck Center, Laredo, TX in an annual amount up to $450,000.00;
Doggett Freightliner, Laredo, TX in an annual amount up to $250,000.00;
Section II: Doggett Freightliner, Laredo, TX in an annual amount up to $300,000.00;
Rush Truck Center, Laredo TX in an annual amount up to $150,000.00;
Section III: Rotex Truck Center, Laredo, TX in an annual amount up to $500,000.00;
Andy's Auto & Bus Air, Laredo, TX in an annual amount up to $75,000.00 (A/C Parts Only);
Rush Truck Center, Laredo, TX in an annual amount up to $200,000.00 (Parts Only);
Section IV: Rush Truck Center, Laredo, TX in an annual amount up to $85,000.00;
Doggett Freightliner, Laredo, TX in an annual amount up to $70,000.00;
Section V: Rush Truck Center, Laredo, TX in an annual amount up to $150,000.00;
Doggett Freightliner, Laredo, TX in annual amount up to $100,000.00.
This contract provides the Fleet Department with the ability to purchase OEM parts for small and medium vehicle repairs. The term of this contract shall be for a period of one year beginning as of the date of its execution. There was no price increase during the last extension period. This is the last extension period for this contract. All parts and services will be secured on an as-needed basis. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 4/17/23.
Approved a one-year contract on 4/2/24.
Approved a one-year contract on 12/2/24.
BACKGROUND
This contract establishes a percentage discount on (OEM) original equipment manufacturer parts for small and medium vehicle repairs. There was no price increase during the last extension period. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This is the last extension period for this contract. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be renewed.
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Fiscal Impact
Fiscal Year: 2026.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2820-533-2080.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.