SUBJECT
title
Consideration to amend and renew annual contract FY24-081 by 25% to Anderson Columbia, Weslaco, Tx. Contract amount increase of $1,625,000.00 and new annual amount of $8,125,000.00 for the supply of Asphalt Hot Mix Type B & D for street paving projects. There was a price increase in this last extension period. All materials will be purchased on an as-needed basis. The term of this contract shall expire on July 22, 2025. This contract may be extended for three, additional one-year periods, Extension 1 of 3 will be effective July 23, 2025. Funding is available in General Fund-Public Works Department and other construction project budget.
Price Summary:
Section I
Asphalt Type B Hot Mix (Picked up by City Trucks)
Price per ton: $75.28
Annual Amount $1,500,000.00.
Section II
Asphalt Type D Hot Mix (Picked up by City Trucks)
Price per ton: $77.69
Annual Amount $6,625,000.00.
Total annually: $8,125,000.00
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 07/22/24.
BACKGROUND
The City went out on formal bid solicitations through Cit-E-Bid and awarded Anderson Columbia, Weslaco, Tx a contract for the supply of Asphalt Hot Mix Type B & D used in street paving, street construction, and general repair projects for all City departments. There was a price increase in this last extension period. The term of this contract shall be for a period of one year and may be extended for three, additional one-year periods, Extension 1 of 3 will be effective July 23, 2025.
COMMITTEE RECOMMENDATION
NONE
STAFF RECOMMENDATION
recommendation
Staff recommends for increase and renewal to be approved.
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Yes
Source of Funds: Construction Project Budget
Account #: 101-2730-532-3014
Change Order: Exceeds 25% Y/N: Yes
FINANCIAL IMPACT:
Funding is available in the Street Construction Account 101-2730-532-3014.