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File #:
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25-2224
Version:
1
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Type:
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Consent Agenda
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Status:
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Agenda Ready
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On agenda:
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12/1/2025
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Final action:
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Title:
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Authorizing City Manager to negotiate and execute a professional engineering services contract with SCS Engineers - Houston, Texas for an annual amount not to exceed $320,000.00 and a contract value not to exceed $640,000.00 for monitoring, reporting, testing, and operations, maintenance & monitoring (OM&M) services to meet TCEQ requirements for the City of Laredo Landfill. This contract is for 2 years contingent on budget appropriations. Funding is available in the Solid Waste Services Fund.
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SUBJECT
title
Authorizing City Manager to negotiate and execute a professional engineering services contract with SCS Engineers - Houston, Texas for an annual amount not to exceed $320,000.00 and a contract value not to exceed $640,000.00 for monitoring, reporting, testing, and operations, maintenance & monitoring (OM&M) services to meet TCEQ requirements for the City of Laredo Landfill. This contract is for 2 years contingent on budget appropriations. Funding is available in the Solid Waste Services Fund.
body
VIVA LAREDO PLAN ALIGNMENT
Alignment Rating: Strong
Supporting goal(s)/policy(ies): We must keep up with the required landfill reports to be incompliance with TCEQ.
Summary of alignment: This initiative supports the Viva Laredo Plan by ensuring completion of all required landfill reports, which are critical for continued landfill operations, environmental protection, and regulatory compliance.
PREVIOUS COUNCIL ACTION
None
BACKGROUND
SCS Engineers has been doing the landfill reports for over 19 years, we have never had any issues or problems with them they keep us in compliance with TCEQ. The following are the tasks SCS does for the landfill every year Task 1 Title V Reporting, Task 2 - Semi-Annual NSPS/NESHAP Reporting;• Task 3 - Emission Inventory/Fee Support;• Task 4 - GHG Reporting;• Task 5 - Routine OM&M Services;• Task 6 - Follow-up GCCS Services;• Task 7 - Routine Quarterly SEM;• Task 8 - Follow-Up SEM Monitoring;• Task 9 - Non-Routine OM&M Service;• Task 10 - Groundwater Monitoring Well Sampling and Reporting; and• Task 11 - Verification Groundwater Sampling Task 12 - Updating the Closure and Post-Closure Cost Estimates. Task 13 Stormwater Pollution Prevention Plan (SWPPP) updates
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Task |
Description |
Frequency |
Unit Fee |
Unit Events |
Total |
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1 |
Title V Reporting |
Semi - Annual |
$1,380 |
2 |
$2,760 |
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2 |
Semi-Annual NSPS/NESHAP Reporting |
Semi - Annual |
$4,450 |
2 |
$8,900 |
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3 |
Emission Inventory/Fee Support |
Annual |
$2,500 |
1 |
$2,500 |
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4 |
GHG Reporting |
Annual |
$4,160 |
1 |
$4,160 |
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5 |
Routine OM&M Services |
Monthly |
$5,525 |
12 |
66,300 |
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6 |
Follow - up OM&M Services |
Monthly |
$1,950 |
6 |
$11,700 |
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7 |
Routine Quarterly SEMs |
Quarterly |
$6,825 |
4 |
$27,300 |
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8 |
Follow - up SEM Monitoring |
Per Event |
$1,950 |
12 |
$23,400 |
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9 |
Non - Routine Repair and Maintenance |
On - Call |
$30,000 |
1 |
$30,000 |
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10 |
Groundwater Monitoring Sampling and Reporting |
Annual |
$42,000 |
1 |
$42,000 |
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11 |
Verification Groundwater resampling |
On - Call |
$13,500 |
1 |
$13,500 |
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12 |
Updating the Closure and Post - Closure |
Annual |
$2,730 |
1 |
$2,730 |
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13 |
General MSGP SWPPP |
Per Event |
$4,500 |
1 |
$4,500 |
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Construction SWPPP |
Per Event |
$3,000 |
1 |
$3,000 |
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Total |
$242,750 |
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
recommendation
Staff recommends that this contract be awarded.
end
Fiscal Impact
Fiscal Year: 2026
Budgeted Y/N?: Y
Source of Funds: Solid Waste
Account #: 556-2560-533-5526
Change Order: Exceeds 25% Y/N: N
FINANCIAL IMPACT:
Funding is available in the Solid Waste Fund.
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