SUBJECT
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Consideration to renew service contract FY21-067 with Gutierrez Machine Shop, Laredo, Texas in an amount up to $75,000.00 for professional metal and aluminum welding repair and fabrication services for the Fleet Department. The services requested include repair and fabrication services such as the installation, alteration, repair, relocation, and replacement of equipment parts on the City's vehicles and heavy-duty equipment. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. There was no price increase during the last extension period. This is the last extension period for this contract. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 5/1/23.
BACKGROUND
This contract establishes an hourly rate for metal repair and fabrication services. The metal repair and fabrication services shall include the installation, alteration, repair, relocation, and replacement of equipment parts on the city's vehicles and heavy-duty equipment. There was no price increase during the last extension period. This is the last extension period for this contract. The term of this contract shall be for a one (1) year term beginning as of the date of its execution. This contract shall be the responsibility of and managed by the vendor and the Fleet Department.
Current Pricing Summary is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be renewed.
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Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2072.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.