SUBJECT
title
Consideration to renew contract FY22-075 with Vulcan Materials Company; San Antonio, Texas and Anderson Columbia; Weslaco, Texas for the purchase of asphalt cold laid type B & D plus & HMCL type D for Public Works and various City departments for an annual amount not to exceed $1,250,000.00. There was a price increase from Vulcan Materials Company. The term of this contract shall be for a period of one year. This is the third and last extension period. Funding is available in the General Fund - Public Works Construction Budget and Capital Improvements Fund and in the respective department’s budgets.
Vulcan Materials
LRA Type B Type 1 Grade. AA Plus
Current $101.40/per ton
New $104.40/per ton
Annual amount $250,000.00
Vulcan Materials
Asphalt Cold Laid Type D Plus
Current $103.40/per ton
New $106.40/per ton
Annual amount $250,000.00
Anderson Columbia
Hot-Mix Cold-Laid Asphalt (HMCL) Type D
Current $98.31/per ton
Annual amount $750,000.00
Total: $1,250,000.00
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PREVIOUS COUNCIL ACTION
Second extension approved on 08/05/24.
BACKGROUND
Formal Bid solicitations through Cit-E-Bid for awarding a supply contract for Asphalt Cold Laid LRA premix type D plus, LRA type B blackbase type 1 grade AA plus to Vulcan Materials Company; San Antonio, TX. & the Hot-Mix Cold-Laid Asphalt Concrete Pavement (HMCL) Type D to Anderson Columbia; Weslaco, TX. All items will be purchased on as needed basis. The Term of this contract shall be for a period of one (1) year. This is the third and last extension period.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended to approve renewal.
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Yes
Source of Funds: Construction Project Budget
Account #: 101-2730-532-3014
Change Order: Exceeds 25% Y/N: No
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need the purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.
VIVA LAREDO PLAN ALIGNMENT
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