SUBJECT
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Consideration to renew annual contract FY23-038 for the purchase of Original Equipment Manufacturer (OEM) parts/service for the City’s Case/John Deere equipment with the following vendors:
1. Nueces Power Equipment, Corpus Christi, Texas, in an annual amount up to $600,000.00;
2. RDO Equipment, Laredo, Texas, in an annual amount up to $600,000.00.
All parts and services will be secured on an as needed basis. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. There was no price increase during the last extension period. This is the last extension period for this contract. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 4/3/2023.
Approved a one-year contract on 4/17/2024
Approved a one-year contract on 5/19/2025.
BACKGROUND
This contract establishes pricing for providing original equipment manufacturer parts
and service for the City’s Case/John Deere equipment. There was no price increase during the last extension period. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This is the last extension period for this contract. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be renewed.
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Fiscal Impact
Fiscal Year: 2026.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2815-533-2072.---593-2825-533-2072
Change Order: Exceeds 25% Y/N: No
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made.