SUBJECT
title
Consideration to award annual supply/service contract FY24-049 to the sole bidder RPM Parts & Small Engines, Laredo, TX, in an amount up to $139,500.00 for the purchase and repair of handheld landscaping equipment for the Parks & Recreation and other various departments. This contract establishes pricing and a discount percentage on handheld landscaping equipment and repair services most commonly utilized by City Departments. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract may be extended three (3) additional one (1) year periods, upon mutual agreement of the parties. All parts and services will be secured on an as needed basis and funding will be secured from the user department budgets.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received one bid through Cit-E-Bid for awarding a contract for the purchase and repair of handheld landscaping equipment for the Parks & Recreation Department and various departments. This contract establishes base pricing and a labor rate for the purchase and repairs handheld landscaping equipment most commonly utilized by city departments. Staff is recommending that this contract be awarded to the sole bidder, RPM Parts & Small Engines. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. The contract may be extended for three (3) additional one (1) year periods.
Parks & Recreation Department $60,000.00
Public Works Department $30,000.00
Utilities Water Distribution $10,000.00
Utilities Wastewater Treatment $10,000.00
Cemetery $ 5,000.00
Airport $ 6,000.00
Solid Waste Services Dept. $ 2,500.00
Health Department $ 6,000.00
Detox $10,000.00
Total $ 139,500.00
A complete Bid Tabulation is attached for Pricing.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be approved.
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Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: Various Funds.
Account #: Various Funds.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities and services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.
Parks & Recreation 101-3115-552-2400/101-3115-553-2030.
Public Works Dept. 101-2780-532-2400/101-2780-533-2030.
Water Distribution 557-4130-532-2400/557-4130-533-2030.
Wastewater Treatment 559-4210-532-2400/559-4210-533-2030.
Cemetery 101-2795-532-2400/101-2795-533-2030.
Airport 242-3605-582-2400/242-3605-583-2030.
Solid Waste Services 556-2550-532-3010/556-2550-533-2030.
Health Department 226-2910-542-2400/226-2910-543-2030.
Health Department 226-6008-542-2400/226-6008-543-2030. Project HEWI16
Detox 271-7410-542-2400/ 271-7410-543-2030. Project 21DETX