SUBJECT
title
Consideration to award annual supply/service contract FY25-071 with the lowest responsive/responsible bidder Rain for Rent, Bakersfield, CA in an annual amount up to $500,000.00 for a total contract value of $2,000,000.00 to provide emergency diesel by-pass pump rentals. The vendor shall provide all required equipment, materials, labor, transportation, fuel, and supervision necessary to support temporary by-pass pumping operations at wastewater lift stations or gravity main segments during emergency conditions or scheduled repairs. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract has three additional one (1) year extension periods, upon mutual agreement of the parties. Funding is available in the Sewer System Fund - 2022 Sewer Revenue Bond.
body
VIVA LAREDO PLAN ALIGNMENT
Alignment Rating:
Supporting goal(s)/policy(ies):
Summary of alignment:
PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received two (2) bids through Cit-E-Bid for awarding an annual supply/service contract to provide all required equipment, materials, labor, transportation, fuel, and supervision necessary to support temporary by-pass pumping operations at wastewater lift stations or gravity main segments during emergency conditions or scheduled repairs. The term of this contract shall be for a period of one-years beginning as of the date of its execution. This contract can be renewed for three additional one-year periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Utilities Department.
Pricing Summary:
Vendor Unit Cost Total Per Equipment
Rain for Rent $47,741.23
United Rentals $59,070.00
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
recommendation
Approval of motion.
end
Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Yes
Source of Funds: 2022 Sewer Revenue Bond
Account #: 559-9879-535-9301
Change Order: Exceeds 25% Y/N: No
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.
2022 Sewer Revenue Bond
Project ID SW1801
559-9879-535-9301