SUBJECT
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Consideration to renew contract FY22-075 with Vulcan Materials Company; San Antonio, TX and Anderson Columbia; Weslaco, TX for the purchase of asphalt cold laid type B & D plus & HMCL type D for Public Works and various City departments for an annual amount not to exceed $1,250,000.00. There is no price change in this last extension. The term of this contract shall be for a period of one year beginning as of the date of its execution. This is the second of three one year periods. Funding is available in the General Fund - Public Works Construction Budget and Capital Improvements Fund and in the respective department’s budgets.
Vulcan Materials
Asphalt Cold Laid Material Type D Plus $99.40/per ton - annual amount $250,000.00
LRA Type B Blackbase Type 1 Grd. AA Plus $97.40/per ton-annual amount $250,000.00 job site delivery
Anderson Columbia
Hot-Mix Cold-Laid Asphalt (HMCL) Type D $85.00/per ton -annual amount $750,000.00
picked up by City Trucks
Total: $1,250.000.00
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PREVIOUS COUNCIL ACTION
First extension approved on 08/07/23.
BACKGROUND
The City of Laredo went out on Formal Bid solicitations through Cit-E-Bid for awarding a supply contract for Asphalt Cold Laid LRA premix type D plus, LRA type B blackbase type 1 grade AA plus to Vulcan Materials Company; San Antonio, TX. & the Hot-Mix Cold-Laid Asphalt Concrete Pavement (HMCL) Type D to Anderson Columbia; Weslaco, TX. All items will be purchased on as needed basis. The Term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This is the second of three extension periods.
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
recommendation
It is recommended that this renewal be approved.
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Fiscal Impact
Fiscal Year: 2024
Budgeted Y/N?: Y
Source of Funds: 101-2730-532-3014
Account #: Click or tap here to enter text.
Change Order: Exceeds 25% Y/N: Click or tap here to enter text.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need the purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.