SUBJECT
title
Consideration to award annual contracts FY24-114 for the purchase of police and passenger car tires to the following low responsive/responsible bidders:
1. Section I: The Goodyear Tire & Rubber Company, Akron, Ohio, in an amount up to $100,000.00 (Primary Vendor); and
2. Section I: Southern Tire Mart, Columbia, Missouri in an amount up to $90,000.00 (Secondary Vendor); and
3. Section II: Southern Tire Mart, Columbia, Missouri in an amount up to $70,000.00 (Primary Vendor); and
4. Section II: Toro Automotive Laredo, Texas in an amount up to $70,000.00 (Secondary Vendor).
All tires will be secured on an as needed basis. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract may be extended three additional one year periods, upon mutual agreement of the parties. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
none
BACKGROUND
The City went out on formal bid solicitations and received six (6) bids through Cit-E-Bid for awarding a contract for the purchase of police and passenger car tires for the Fleet Department. In evaluating each section of tires, staff is recommending that contracts be awarded by sections to the following low bidders: The Goodyear Tire & Rubber Company, Southern Tire Mart and Toro Automotive LLC. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. The contract allows for three (3) additional one-year extension upon mutual agreement of the parties. This contract will be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Summary
Section I: Police Tires Est. Total Section II: Passenger Car Tires Est. Total
The Goodyear Tire Co. $230,278.00 The Goodyear Tire Co. $111,216.14
Southern Tire Mart $242,078.50 Southern Tire Mart $112,586.00
A6 Scientific Corp. $255,384.50 Toro Automotive $120,702.70
Toro Automotive $303,916.00 A6 Scientific Corp. $130,512.62
Grease Monkey $456,574.00 Grease Monkey $175,112.34
Border Tire $ 0.00 Border Tire $ 0.00
A complete bid tabulation and recommendation is attached.
COMMITTEE RECOMMENDATION
NONE
STAFF RECOMMENDATION
recommendation
BACKGROUND
The City went out on formal bid solicitations and received six (6) bids through Cit-E-Bid for awarding a contract for the purchase of police and passenger car tires for the Fleet Department. In evaluating each section of tires, staff is recommending that contracts be awarded by sections to the following low bidders: The Goodyear Tire & Rubber Company, Southern Tire Mart and Toro Automotive LLC. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. The contract allows for three (3) additional one-year extension upon mutual agreement of the parties. This contract will be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Summary
Section I: Police Tires Est. Total Section II: Passenger Car Tires Est. Total
The Goodyear Tire Co. $230,278.00 The Goodyear Tire Co. $111,216.14
Southern Tire Mart $242,078.50 Southern Tire Mart $112,586.00
A6 Scientific Corp. $255,384.50 Toro Automotive $120,702.70
Toro Automotive $303,916.00 A6 Scientific Corp. $130,512.62
Grease Monkey $456,574.00 Grease Monkey $175,112.34
Border Tire $ 0.00 Border Tire $ 0.00
A complete bid tabulation and recommendation is attached.
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Y
Source of Funds: Fleet Management Fund
Account #: 593-2810-533-2072
Change Order: Exceeds 25% Y/N: NO
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void