SUBJECT
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Consideration to award annual service contract FY24-103 to provide safety inspection services for all Non-DOT and DOT medium size fleet vehicles with the following bidders:
A. Section I: R&S Inspection Center, Laredo, Texas in an amount up to $30,000.00 (Primary Vendor);
B. Section I: Rotex Truck Center, Laredo, Texas in an amount up to $20,000.00 (Secondary Vendor);
C. Section I: Rotex Truck Center, Laredo, Texas in an amount up to $20,000.00 (Primary Vendor);
D. Section I: R&S Inspection Center , Laredo, Texas in an amount up to $20,000.00 (Secondary Vendor).
Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received two (2) bids through Cit-E-Bid for awarding an annual contract for providing safety inspection services for all of the City’s Non-DOT and DOT medium size fleet vehicles. All services will be secured on an as needed basis. Staff is recommending to award this contract to R&S Inspection Center as primary vendor for Section I and Rotex Truck Center as secondary vendor. Section I for Rotex Truck Center as primary vendor and R&S Inspection Center for secondary vendor. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This contract may be extended for three, additional one (1) year periods. This contract will shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Summary:
R&S
Rotex Truck Center Inspection Center
Description Unit Price Unit Price
Vehicle Inspection Services (Non-DOT) $ 7.00 $ 7.00
Vehicle Inspection Services (DOT) $ 40.00 $40.00
Minor Repairs (light bulbs,
fuses, wiper blades, and minor electrical $125.00 $125.00
repairs not to exceed (Non-DOT)
Minor Repairs (light bulbs,
fuses, wiper blades, and minor electrical $350.00 $350.00
repairs not to exceed (Non-DOT)
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be approved
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Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2080
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.