SUBJECT
title
Consideration to award a one-year supply contract with HGAC vendor Core & Main, from San Antonio, Texas not to exceed an annual amount of $6,858,516.20 for the purchase of Automated Meter Reading (AMR) water meters, registers, and related appurtenances for the Utilities Department. This annual contract shall utilize the HGAC Contract WM09-20. All meters meet NSF Standard 61 Certification and NSF 61 Annex F and G (lead requirements). All meters, registers, and related appurtenances will be ordered on an as-needed basis. The term of this contract shall be for a period of one year beginning on October 1, 2024. Funding will be available in the Waterworks and Sewer Systems Construction Funds.
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PREVIOUS COUNCIL ACTION
Authorized participation in HGAC Cooperative Contract Purchasing Program.
BACKGROUND
This one-year contract establishes pricing for the purchase of AMR Mach 10, T-10, and Turbine water meters, registers, and related appurtenances for the Utilities Department. The meters are being transitioned to the Ultra-Sonic Mach 10 meters that have superior accuracy and require zero maintenance. There are no internal moving parts that obstruct the water flow. Meters range in size from 5/8-inch to 8-inch. These meters provide automated meter readings that supply hourly readings, private leaks, no flow, tamper information, and unauthorized usage data. Additional benefits include increased speed to obtain customer information to resolve customer complaints. The amounts indicated in this contract include the quantities for the first year of a four-year meter replacement program as well as the new construction and damaged meters quantities. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Utilities Department.
Vendor: Core & Main
HGAC Contract: #WM09-20
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
Approval of motion.
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Yes
Source of Funds: Waterworks & Sewer Systems Construction Funds
Account #: 557-4150-538-8572 & 559-4240-538-8572
Change Order: Exceeds 25% Y/N: No
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.
557-4150-538-8572: $3,429,258.10
559-4240-538-8572: $3,429,258.10