SUBJECT
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Consideration to renew supply contract FY24-118 for the purchase of automotive parts for the Fleet Department with the following vendors:
1) Gonzalez Auto Parts, Laredo, Texas in an annual amount of $350,000.00 and $700,000.00 for the remainder of the contract term;
2) O’Reilly Auto Parts, Springfield, Missouri in an annual amount of $150,000.00 and $300,000.00 for the remainder of the contract term;
3) Toro Automotive, Laredo, Texas in an annual amount of $150,000.00 and $300,000.00 for the remainder of the contract term;
4) Advance Auto Parts, Raleigh, North Carolina in an annual amount of $150,000.00 and $300,000.00 for the remainder of the contract term.
This contract establishes annual purchase prices and a percentage discount on parts utilized during city vehicle repairs. All parts will be purchased on an as-needed basis. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. There was no price increase during the last extension period. Advance Auto Parts is proposing a 5.3% increase due to an increase in labor costs. This contract can be renewed for two additional one-year extension periods, upon the mutual agreement of the parties. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a two-year contract on 11/18/24.
BACKGROUND
This contract establishes a percentage discount on automotive parts utilized during vehicle maintenance repairs for the city’s vehicles. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There was no price increase during the last extension period. Advance Auto Parts is proposing a 5.3% increase due to an increase in labor costs. This contract may be extended for two, additional one (1) year periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Award Summary:
Vendor Sections
Gonzalez Auto Parts I, II, III, IV, V, VI, VII, VIII, IX,
X, XI, XII, XIII, XIV, XV, XVI, and XVII.
O’Reilly Auto Parts I, II, III, IV, V, VI, VII, VIII, IX,
X, XI, XII, XIII, XIV, XV, XVI, and XVII.
Toro Automotive I, II, III, IV, V, VI, VII, VIII, IX,
X, XI, XII, XIII, XIV, XV, XVI, and XVII.
Advance Auto Parts I, II, III, IV, V, VI, VII, VIII, IX,
X, XI, XII, XIII, XIV, XV, XVI, and XVII.
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be renewed.
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Fiscal Impact
Fiscal Year: 2027.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2820-533-2071. 593-2801-533-2071
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
All parts will be purchased on an as need basis. The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.