SUBJECT
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Consideration to award a two-year supply contract number FY25-036 to the sole bidder:
1) Emperor Services LLC, Laredo, Texas in an annual amount up to $700,000.00 and a two-year total of $1,400,000.00 for the purchase of:
a. Bull Gravel picked up by City Trucks - $20.00/Cubic Yard;
b. Bull Gravel delivered to Public Works and Utilities Job Site - $33.00/Cubic Yard;
c. 3/8" Pea Gravel picked up by City Trucks - $20.00/ton;
d. 3/8" Pea Gravel delivered to Public Works and Utilities Job Site- $34.00/ton;
e. Flexible Base-Caliche picked up by City Trucks - $ 9.75/Cubic Yard;
f. Flexible Base-Caliche delivered to Public Works and Utilities Job Site-$19.35/ Cubic Yard.
This contract is for the purchase of materials required for all city paving and construction projects. The term of this contract shall be for a period of two (2) years beginning as of the date of its execution. The contract may be extended for three (3) additional one (1) year periods, each upon mutual agreement of the parties and contingent upon future funding appropriations. All materials are purchased on an as needed basis and funding is available in the General Fund, Waterworks, Sewer System Funds and various construction project budgets.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received one (1) bid through Cit-E-Bid for awarding an annual supply contract for the purchase of materials used in street paving, street reconstruction, and general repair projects for all City Departments. Bid pricing is requested F.O.B. job site delivery of materials and F.O.B picked up by City Trucks at the material provider's plant. The Public Works and Utilities Department have reviewed the bids received and is recommending that a contract be awarded to the sole bidder Emperor Services. The term of this contract shall be for a period of two (2) years beginning as of the date of its execution. The contract may be extended for three, additional one (1) year periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Utilities Department.
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be approved.
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Fiscal Impact
Fiscal Year: 2025.
Budgeted Y/N?: Yes.
Source of Funds: Utilities, General Fund, Various
Account #: Various
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
These materials are used by city departments required for all city paving, repair and construction projects. The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.
Account numbers 557-4130-532-3014, 559-4220-532-3014, and 101-2730-532-3014