SUBJECT
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Authorizing the City Manager to amend contract FY24-100 for Beverage Services to Coca Cola Southwest Beverages LLC, Dallas, Tx. for the Detoxification Department. This amendment reflects a 41% contract increase, with annual cost of $125,419.00 including a 5% increase in product cost for subsequent year. The term of this contract shall remain for a period of two years. This amendment applies to the second year of the contract year commencing on October 1, 2025, and ending on October 31, 2026. This contract may be extended for one (1) additional two (2) year periods, upon mutual agreement of the parties. Funding for this contract is available in the Detoxification budget.
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PREVIOUS COUNCIL ACTION
N/A
BACKGROUND
The City of Laredo went out on formal Request for Proposal FY24-100 for Beverage Services for the Detoxification Department/Roots Recovery Center, sole bidder was Coca Cola Southwest Beverages LLC, Dallas, Tx. Proposal was evaluated by a selection committee. A recommendation was presented to award this contract to them.
The term of this contract shall be for a period of two years. This contract may be extended for one (1) additional two (2) year periods, upon mutual agreement of the parties, currently in the first year of the first two-year term.
The detoxification requires a variety of drinks for the patient consumption including but not limited to regular and diet. Carbonated drinks, mineral water to help with nausea, teas, electrolyte drinks, juice, protein shakes to supplement nutrition, and waters. The center is a 24 bed, 24/7 facility providing medically managed detoxification and crisis stabilization services to individuals experiencing substance use disorders. During their time as a vendor with the center they have expedited any orders when needed; in addition, during the water boil notice vendor ensured the center had the necessary waters to meet the center's need. Please note that the center submits a weekly order based on center's census, utilizing current and scheduled admissions and anticipated discharges. Necessary adjustments to orders are driven by mentioned census. The contract amount is based on full capacity. Breakdown of beverages can be found in the supplier response attachment.
COMMITTEE RECOMMENDATION
N/A
STAFF RECOMMENDATION
recommendation
Staff recommends award to sole bidder as vendor has accommodated the needs of the center during FY 24 with no issues encountered. Vendor has been very accommodating to the day to day needs of the center.
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Fiscal Impact
Fiscal Year: FY 25, FY26, & FY 27
Budgeted Y/N?: Y
Source of Funds: Detox Center
Account #: 274 7410 542 3620
Change Order: Exceeds 25% Y/N: Y
FINANCIAL IMPACT:
Beverage services will not exceed a total of cost $125,419.00 including a 5% increase in product cost for subsequent year to provide all necessary beverages for the detoxification department. Breakdown of beverages can be found in the supplier response attachment.