SUBJECT
Consideration to award two-year supply contract RFB 2026-078 to the following low responsive/responsible vendors:
1). Section I: Texas Traffic Products, Mission, Texas in a two-year amount of $200,000.00 and $300,000.00
for the remainder of the contract term;
2). Section II: Ennis-Flint Inc., Greensboro, North Carolina in a two-year amount of $100,000.00 and
$150,000.00 for the remainder of the contract term;
for the purchase of speed hump signs with accessories and marking materials for the Traffic Safety Department. The term of this contract shall be for a period of two-years beginning as of the date of its execution and is contingent upon the availability of appropriated funds. All traffic supplies will be ordered on an as needed basis. This contract can be renewed three additional one-year extension periods, upon mutual agreement of the parties. Funding is available in the General Fund - Traffic Safety budget.
PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received six (6) formal bid submittals through Cit-E-Bid for awarding a supply contract for the purchase of speed hump signs with accessories and marking materials for the Traffic Safety Department. The term of this contract shall be for a period of two (2) year beginning as of the date of its execution. This contract may be extended for three, additional one-year periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Traffic Safety Department.
Summary:
Vendor Section I Totals
Texas Traffic Products $ 53,161.00
NSTS LLC. $ 53,566.00
Elite Textile Trading $ 54,769.00
PathMark Traffic $ 63,665.00
South Texas Specialties $144,747.00
Ennis-Flint, Inc. No Bid
Vendor Section II Totals
Ennis-Flint, Inc. $ 30,610.00
PathMark Traffic $ 56,062.50
Texas Traffic Products $ 56,817.00
NSTS LLC. $ 60,690.00
South Texas Specialties $ 89,527.50
Elite Textile Trading No Bid
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
It is recommended that these contracts be approved.
Fiscal Impact
Fiscal Year: 2027.
Budgeted Y/N?: Yes.
Source of Funds: General Fund- Traffic Safety.
Account #: 101-2263-513-3014.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.
Meeting Date: 10/28/2024 Consent Agenda106.