SUBJECT
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Consideration to renew annual service contracts FY24-103 with the following vendors:
1). R&S Inspection Center, Laredo, TX in an annual amount up to $30,000.00 and $60,000.00 for the remainder of the contract term;
2). Rotex Truck Center, Laredo, TX in an annual amount up to $20,000.00 and $40,000.00 for the remainder of the contract term;
to provide safety inspection services for all Non-DOT and DOT medium size fleet vehicles. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. There was no price increase during the last extension period. This contract can be extended for two additional one-year periods, upon mutual agreement of the parties. All services will be purchased on an as needed basis. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 11/18/24.
BACKGROUND
This contract establishes pricing for providing safety inspection services for all of the City’s Non-DOT and DOT medium size fleet vehicles. There was no price increase during the last extension period. This is the first of three extension periods. All services will be purchased on an as needed basis. The term of this contract shall be for a period of one year beginning as of the date of its execution. This contract will be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Award Summary:
Rotex Truck Center R&S Inspection Center
Description Unit Price Unit Price
Vehicle Inspection Services (Non-DOT) $ 7.00 $ 7.00
Vehicle Inspection Services (DOT) $ 40.00 $40.00
Minor Repairs (light bulbs, fuses, wiper
blades, and minor electrical repairs
not to exceed (Non-DOT) $125.00 $125.00
Minor Repairs (light bulbs,
fuses, wiper blades, and minor electrical
repairs not to exceed (Non-DOT) $350.00 $350.00
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be renewed.
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Fiscal Impact
Fiscal Year: 2026.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2080.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, these contracts become null and void.