SUBJECT
title
Consideration to award annual supply/service contract RFB 2026-050 for the purchase of Original Equipment Manufacturer (OEM) parts/service for the City's Caterpillar equipment with Holt Caterpillar, Laredo, Texas, in an annual amount up to $850,000.00 and $2,550,000.00 for the remainder of the contract term. All parts and services will be secured on an as needed basis. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract can be renewed three (3) additional one (1) year extension periods, upon mutual agreement of the parties. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received one (1) bid through Cit-E-Bid for the purchase of original equipment manufacturer parts and service for the City’s Caterpillar equipment. The term of this contract shall be for a period of one year beginning as of the date of its execution. The contract may be extended for three, additional one (1) year periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Summary:
Caterpillar Parts/Services Pricing
Discount Offered 0%
Product I.D. (Mfr.) Caterpillar Parts
Labor Rate for Service $195.00 Shop/Hour
$220.00 Field/Hour
Mileage Rate $5.00
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be approved.
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Fiscal Impact
Fiscal Year: 2026.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2820-533-2072.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made.