SUBJECT
title
Consideration to renew annual service contract FY23-052 with Rafter P. Transport, Floresville, Texas, in an amount up to $475,000.00 to provide hauling and disposal services of approximately 5,500 cubic yards of wastewater bio-solids from the City of Laredo South Wastewater Treatment Plant to San Antonio which is an approved State of Texas TCEQ registered solids disposal facility. All services will be secured on an as needed basis. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. There was no price increase during the last extension period. This contract can be renewed one additional one-year extension period, upon mutual agreement of the parties. Funding is available in the Sewer System Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract 6/10/24.
BACKGROUND
This contract establishes pricing for the hauling and disposal of wastewater bio-solids from the City of Laredo to an approved TCEQ registered solids disposal facility located in San Antonio, Texas. There was no price increase during the last extension period. This is the second of three extension periods. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Utilities Department.
Pricing Summary:
Description Unit Price
Hauling & Disposal Services $ 2,158.00 26
cubic yard end dump truck
Hauling & Disposal Services $ 2,000.00 20
cubic yard roll of container
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be renewed.
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Yes
Source of Funds: Sewer Operation Fund
Account #: 559-4210-533-3920
Change Order: Exceeds 25% Y/N: No
FINANCIAL IMPACT:
This contract is needed to be able to manage the bio-solids generated at the facility. Not properly managing these solids would expose the City to fines and penalties from TCEQ and could place the City’s permit in non-compliance. The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made.