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File #:
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24-1804
Version:
1
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Type:
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Consent Agenda
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Status:
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Agenda Ready
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On agenda:
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10/28/2024
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Final action:
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Title:
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Consideration to award supply contract number FY24-102 to the lowest responsive, responsible bidders:
Section I:
A) Core & Main, St. Louis, MI, in an amount up to $200,000.00 (Primary Vendor);
B) Aguaworks Pipe & Supply, Brownsville, TX in amount up to $150,000.00 (Secondary Vendor);
Section II:
A) Ferguson Waterworks, Mission, TX in an amount up to $650,000.00 (Primary Vendor);
B) Core & Main, St. Louis, MI, in an amount up to $500,000.00 (Secondary Vendor);
Section III:
A) Core & Main, St. Louis, MI, in an amount up to $500,000.00 (Primary Vendor);
B) Ferguson Waterworks, Mission, TX in an amount up to $400,000.00 (Secondary Vendor);
for the purchase of mega lugs, full circle clamps, and meter boxes for the Utilities Department. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract can be extended three additional one year periods, upon mutual agre...
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SUBJECT
title
Consideration to award supply contract number FY24-102 to the lowest responsive, responsible bidders:
Section I:
A) Core & Main, St. Louis, MI, in an amount up to $200,000.00 (Primary Vendor);
B) Aguaworks Pipe & Supply, Brownsville, TX in amount up to $150,000.00 (Secondary Vendor);
Section II:
A) Ferguson Waterworks, Mission, TX in an amount up to $650,000.00 (Primary Vendor);
B) Core & Main, St. Louis, MI, in an amount up to $500,000.00 (Secondary Vendor);
Section III:
A) Core & Main, St. Louis, MI, in an amount up to $500,000.00 (Primary Vendor);
B) Ferguson Waterworks, Mission, TX in an amount up to $400,000.00 (Secondary Vendor);
for the purchase of mega lugs, full circle clamps, and meter boxes for the Utilities Department. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract can be extended three additional one year periods, upon mutual agreement. Funding is available in the Waterworks and Sewer System Funds.
body
PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received four bids through Cit-E-Bid for awarding a contract for providing the Utilities Department with mega lugs, full circle clamps, and meter boxes. All materials will be ordered on an as needed basis. Staff is recommending that this contract be awarded to the section low bidders Core & Main, Aguaworks Pipe & Supply, and Ferguson Waterworks. On Section I, Tenoch Distribution was deemed not a responsible bidder due to prior contract delivery issues. On Section III, Aguaworks Pipe & Supply submitted pricing for clamps that are not 316 stainless steel as required in the bid specification. This contract will be the responsibility of and administered by the vendor and the City of Laredo Utilities Department.
Comments:
Section I: Tenoch Distribution****FY20-065 Delivery delays of supplies, unable to meet delivery commitments (email documentation attached).
Section III: Aguaworks Pipe & Supply**** Romanac Clamps are not 316 Stainless Steel and therefore non-compliant.
A complete bid tabulation and recommendation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
Approval of contracts.
end
Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Yes
Source of Funds: Waterworks and Sewer System Funds
Account #: 559-0000-141-0000
Change Order: Exceeds 25% Y/N: No
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.
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