SUBJECT
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Consideration to award contract FY25-017 to Tex Mex Recycling LLC., McAllen, Texas in an annual estimated amount of $50,000.00 and contract value of $200,000.00 for Household Hazardous Waste/CESQG Collection Services. The term of this contract shall be for a period of two years beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract can be renewed one additional two year extension period, upon mutual agreement of the parties. Funding is available in the Environmental Services Department Budget.
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PREVIOUS COUNCIL ACTION
None
BACKGROUND
The City received four (4) bid through Citi-E-Bid for providing Household Hazardous Waste/CESQG Collection Services for the Solid Waste Services Department. This contract establishes pricing for the transportation and proper recycling and/or disposal of the materials collected at the two biannual City Household Hazardous Waste Collection Events. Staff is recommending that this contract be awarded to the Tex Mex Recycling LLC.
The term of this contract shall be for a period of two (2) years beginning as of the date of its execution. The contract may be extended for one, additional two (2) year period. Should the vendor desire to extend the contract for the additional two-year period, it must so notify the City in writing no later than sixty (60) days before the expiration of the prior term. Such notification shall be effective upon actual receipt by the City. Renewals shall be in writing and signed by the City's Purchasing Manager & City Manager or his designee, without further action by the Laredo City Council, subject to and contingent upon appropriation of funding therefore. All annual contracts shall bound by the terms of the bid documents. The City shall also have the right to extend this contract under the same terms and conditions beyond the original term or extend this contract under the same terms and conditions beyond the original term or any renewal thereof, on a month to month basis, not to exceed 3 months. Said month to renewal thereof, on a month to month basis, not to exceed 3 months. Said month to month extensions shall be in writing, signed by the City's Purchasing Manager & City Manager or his designee, and shall not require City Council approval, subject to and contingent upon appropriation of funding therefore. The City reserves the right to renew or rebid this contract, if the appropriated funds initially approved by City Council are exhausted before the contract expiration date. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Solid Waste Department.
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be approved.
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Y
Source of Funds: Environmental Funds
Account #: 249-3840-543-3930
Change Order: Exceeds 25% Y/N: Click or tap here to enter text.
FINANCIAL IMPACT:
Funding is available in the Environmental Services Department Budget. The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.