SUBJECT
title
Authorizing the City Manager to renew Contract FY24-100 for Beverage Services with Coca-Cola Southwest Beverages LLC, Dallas, Texas, for the Detoxification Department, to exercise an additional two (2) year extension period. The extension shall commence on November 1, 2026, and end on October 31, 2028, upon mutual agreement of the parties. The contract extension will include a five percent (5%) annual increase in product costs, as provided for under the existing contract terms. The annual contract amount for the first year of the extension will be $131,689.95, and the annual contract amount for the second year will be $138,274.45, for a total contract amount not to exceed $269,964.40 for the additional two (2) year period. All other terms and conditions of the contract shall remain in full force and effect. Funding for this contract is available in the Detoxification Department budget.
body
VIVA LAREDO PLAN ALIGNMENT
1. Level of Alignment
⬜ Strong - Directly supports or fulfills a clearly stated and verbatim goal or policy from the Viva Laredo Comprehensive Plan.
☑ Moderate - Indirectly supports or contributes to the intent of a verbatim goal or policy.
⬜ Weak/None - Lacks identifiable alignment or conflicts with existing verbatim goals or policies.
2. Supporting Goal(s)/Policy(ies)
Goal 7.7 - Substance Abuse
“Discourage substance abuse.”
Page: 7.24
Source: Viva Laredo City of Laredo Comprehensive Plan.
Relevance: The agenda item supports the continued operation of the City's 24-bed Detoxification Department/ROOTS Recovery Center by providing beverages used for patient consumption during medically managed detoxification and crisis stabilization. Although the procurement of beverages does not itself discourage substance abuse, it provides an operational resource necessary for a facility serving individuals experiencing substance use disorders. The relationship to Goal 7.7 is therefore supportive but indirect. (vivalaredo.org <https://www.vivalaredo.org/_files/ugd/59c8ea_a17b52eedf004933a0b980835c9298c4.pdf?utm_source=chatgpt.com>)
Policy 7.7.5
“Encourage programs focused upon drug counseling, rehabilitation, and sobriety.”
Page: 7.24
Source: Viva Laredo City of Laredo Comprehensive Plan.
Relevance: The Detoxification Department/ROOTS Recovery Center is a program serving individuals experiencing substance use disorders through medically managed detoxification and crisis stabilization. The proposed contract amendment supplies beverages-including water, electrolyte drinks, juice, and protein shakes-for patient consumption while receiving these services. Maintaining necessary patient supplies contributes to the operation of a program consistent with the Plan's emphasis on rehabilitation and sobriety; however, the contract amendment does not itself establish, expand, or directly provide counseling, rehabilitation, or sobriety programming. (vivalaredo.org <https://www.vivalaredo.org/_files/ugd/59c8ea_a17b52eedf004933a0b980835c9298c4.pdf?utm_source=chatgpt.com>)
3. Summary of Alignment
The agenda item demonstrates Moderate alignment with the Viva Laredo Comprehensive Plan. Chapter 7 expressly establishes the goal to “Discourage substance abuse” and directs the City to “Encourage programs focused upon drug counseling, rehabilitation, and sobriety.” (vivalaredo.org <https://www.vivalaredo.org/_files/ugd/59c8ea_a17b52eedf004933a0b980835c9298c4.pdf?utm_source=chatgpt.com>)
The proposed amendment to the beverage-services contract contributes to these objectives by supporting the day-to-day operation of the Detoxification Department/ROOTS Recovery Center. The beverages are intended for patients receiving medically managed detoxification and crisis stabilization services, including products used for hydration, nutrition supplementation, and management of patient needs during treatment.
The alignment is appropriately classified as Moderate rather than Strong because the Council action is fundamentally an operational procurement action. It does not directly create, expand, or fund a substance-abuse counseling, rehabilitation, or sobriety program. Instead, it provides supplies that enable an existing treatment facility to continue delivering those services. The item therefore contributes indirectly to the Plan's substance-abuse policies and intersects more broadly with the Plan's public health, behavioral health, rehabilitation, and support for vulnerable populations themes.
Recommended agenda entry:
Alignment Rating: Moderate
Supporting goal(s)/policy(ies): Goal 7.7 - “Discourage substance abuse.” Policy 7.7.5 - “Encourage programs focused upon drug counseling, rehabilitation, and sobriety.” (Viva Laredo City of Laredo Comprehensive Plan, p. 7.24.)
Summary of alignment: The contract amendment moderately aligns with the Viva Laredo Comprehensive Plan by providing necessary patient beverages and nutritional/hydration supplies for the continued operation of the City's Detoxification Department/ROOTS Recovery Center. While the procurement does not directly provide substance-abuse counseling, rehabilitation, or sobriety services, it operationally supports a facility delivering medically managed detoxification and crisis stabilization services to individuals experiencing substance use disorders.
PREVIOUS COUNCIL ACTION
Council previously approved amended contract on 10/20/2025.
BACKGROUND
The City of Laredo went out on formal Request for Proposal FY24-100 for Beverage Services for the Detoxification Department/Roots Recovery Center, sole bidder was Coca Cola Southwest Beverages LLC, Dallas, Tx. Proposal was evaluated by a selection committee. A recommendation was presented to award this contract to them.
The term of this contract shall be for a period of two years. This contract may be extended for one (1) additional two (2) year periods, upon mutual agreement of the parties, this is the two year extension.
The detoxification requires a variety of drinks for the patient consumption including but not limited to regular and diet. Carbonated drinks, mineral water to help with nausea, teas, electrolyte drinks, juice, protein shakes to supplement nutrition, and waters. The center is a 24 bed, 24/7 facility providing medically managed detoxification and crisis stabilization services to individuals experiencing substance use disorders. During their time as a vendor with the center they have expedited any orders when needed; in addition, during the water boil notice vendor ensured the center had the necessary waters to meet the center's need. Please note that the center submits a weekly order based on center's census, utilizing current and scheduled admissions and anticipated discharges. Necessary adjustments to orders are driven by mentioned census. The contract amount is based on full capacity. Breakdown of beverages can be found in the supplier response attachment.
COMMITTEE RECOMMENDATION
N/A
STAFF RECOMMENDATION
recommendation
It is recommended that renewal be approved.
end
Fiscal Impact
Fiscal Year: FY 27
Budgeted Y/N?: Y
Source of Funds: Detox Center
Account #: 274-7410-542-3620
Change Order: Exceeds 25% Y/N: N
FINANCIAL IMPACT:
Funding for this contract is available in the Detoxification Department budget.