SUBJECT
Consideration to renew the use of the following Interlocal Cooperative Purchasing Programs: The Interlocal Purchasing System (TIPS), Texas Procurement and Support Services Cooperative Purchasing Program (TPASS), BuyBoard, Omnia Partners, and include Sole Source vendors for the purchase of library materials such as books and audiovisual materials in an estimated annual amount of $575,000.00. Approximately $575,000.00 is purchased on an annual basis.
This contract will supplement the Library’s ability to purchase books and audiovisual material to keep high quality and variety of reading materials for efficient collection development. These contracts are subject to future appropriations and shall be for a (2) two-year term commencing on May 4, 2025. This is the first and final renewal.
Funding is available in the Public Library Budget.
VENDOR INFORMATION FOR COMMITTEE AGENDA
None
PREVIOUS COUNCIL ACTION
Initial (2) two-year term was approved by Council on May 1, 2023 for an annual amount of $460,000.00.
On February 14, 2025, City Manager approved a 25% increase ($115,000.00) for a new annual amount of $575,000.00.
BACKGROUND
The goal of the City of Laredo Public Library is to provide high quality materials and services that fulfill educational, informational, cultural, and recreational needs of the entire community. We do this by purchasing reading material and audiovisuals from vendors who comply with these requirements. Section 271.102 of the Local Government Code allows a local government to participate in cooperative purchasing program with another local government or a local cooperative organization. The Inter-Local Cooperative Purchasing Programs enable the library to acquire library books and audiovisual materials at competitive prices and discounts offered by various book distributors. Sole Source vendors are the only ones who can fulfill materials as they have exclusive and protective rights on publications and materials content. Multiple contracts from various genres insures a high quality and variety of reading materials for an efficient collection development.
Current State Term Contract Vendors
TIPS Contract# 230904
• Abdo-Spotlight-Magic Wagon Publishing Company
• Barnes & Noble Booksellers
• Brodart Co.
• Cengage Learning Inc
• Demco Inc
• Perma-Bound Books
• Playaway Products, LLC
• Junior Library Guild
• Lakeshore Learning Materials, LLC
• Maker Maven LLC
• Rainbow Book Company
• Scholastic Inc
• Sebco Books
• The Library Store Inc
TPASS Contract# 715-M2
• Baker & Taylor, Inc.
• Ingram Library Services LLC
• Midwest Library Service, Inc
• Midwest Tape, LLC
• Brodart Co.
• ProQuest, LLC
BuyBoard# 702-23
• Gumdrop Books
• Barnes & Noble Booksellers
• Mackin Educational Resources
• The Penworthy Company, LLC.
• Children’s Plus, Inc.
Omnia Partners# RTC-17006
• Amazon
Sole Source Vendors:
• Blackstone Audio
• Centerpoint Large Print
• Thorndike Press
• Cloud Library (OCLC)
• Overdrive, Inc.
Estimated Purchases
Budget FY24-25
|
Branch |
Books |
Media |
|
Joe A. Guerra Public Library (Main) |
$253,025.00 |
$40,000.00 |
|
McKendrick, Ochoa, Salinas Branch Library (MOS) |
$113,358.00 |
$24,583.00 |
|
Bruni Plaza Branch Library |
$19,383.00 |
$12,583.00 |
|
Mobile Library |
$12,671.00 |
$9,550.00 |
|
Barbara Fasken Branch Library |
$35,997.00 |
$16,167.00 |
|
Lamar Bruni Vergara Inner City Branch Library (ICB) |
$21,583.00 |
$16,100.00 |
|
Total |
$456,017.00 |
$118,983.00 |
|
Grand Total - $575,000.00 |
|
|
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
It is recommended that this contract be approved.
Fiscal Impact
Fiscal Year: 25-26
Budgeted Y/N?: Y
Source of Funds:
Account:
Change Order: Exceeds 25% Y/N:
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.
|
Branch: |
Books: |
Account: |
Media: |
Account: |
|
Joe A. Guerra Public Library (Main) |
$253,025.00 |
101-3510-552-2302 |
$40,000.00 |
101-3510-552-2303 |
|
McKendrick, Ochoa, Salinas Branch Library (MOS) |
$113,358.00 |
101-3515-552-2302 |
$24,583.00 |
101-3515-552-2303 |
|
Bruni Plaza Branch Library |
$19,383.00 |
101-3520-552-2302 |
$12,583.00 |
101-3520-552-2303 |
|
Mobile Library |
$12,671.00 |
101-3525-552-2302 |
$9,550.00 |
101-3525-552-2303 |
|
Barbara Fasken Branch Library |
$35,997.00 |
101-3530-552-2302 |
$16,167.00 |
101-3530-552-2303 |
|
Lamar Bruni Vergara Inner City Branch Library (ICB) |
$21,583.00 |
101-3560-552-2302 |
$16,100.00 |
101-3560-552-2303 |
|
Total |
$456,017.00 |
|
$118,983.00 |
|